The Accounts Payable Associate is responsible for supporting the organization's end-to-end Procure-to-Pay (P2P) process by ensuring accurate invoice processing, timely vendor payments, and proper maintenance of supplier accounts. The role ensures compliance with financial controls, company policies, and regulatory requirements while contributing to efficient Accounts Payable operations within a shared services or multinational environment.
Key Responsibilities:
- Process supplier invoices, credit notes, and payment requests accurately and in compliance with company policies, approval workflows, and applicable tax regulations.
- Prepare and process vendor payments through approved payment channels, ensuring timely settlement of obligations.
- Perform regular vendor statement reconciliations and resolve discrepancies by coordinating with suppliers and internal stakeholders.
- Support month-end closing activities, including Accounts Payable reconciliations, accruals, and reporting requirements.
- Monitor outstanding payables and follow up on pending invoices and transactions to ensure timely resolution.
- Maintain accurate vendor master data and ensure proper updates within ERP systems.
- Ensure adherence to internal controls, company policies, and SOX compliance requirements, where applicable.
- Collaborate with Procurement, Treasury, Finance, and other cross-functional teams to support an efficient and effective P2P process.
- Provide required documentation and assistance for internal and external audits.
- Identify opportunities for process improvements and support automation initiatives to enhance Accounts Payable efficiency.
Qualifications:
- Bachelor's degree in Accountancy, Finance, or a related field.
- 1–2 years of relevant experience in Accounts Payable, preferably within a shared services center or multinational organization.
- Experience in a global business services or shared services environment is preferred.
- Hands-on experience with ERP systems such as SAP, Oracle, NetSuite, or similar platforms.
- Working knowledge of local and international tax requirements, including VAT and withholding tax.
- Intermediate to advanced proficiency in Microsoft Excel.
- Strong attention to detail with good analytical, organizational, and problem-solving skills.
- Excellent communication and interpersonal skills, with the ability to collaborate effectively with internal and external stakeholders.
- Familiarity with automation tools such as RPA, Power Automate, or Alteryx is a plus.
- Experience supporting Procure-to-Pay (P2P) transformation or continuous improvement initiatives is an advantage.
