Accounts Payable Associate

The Accounts Payable Associate is responsible for supporting One Financial Shared Services for Advance Energy and its subsidiaries by ensuring accurate, timely, and compliant processing of employee expense reimbursements and accounts payable transactions. The role involves reviewing and validating expense claims, maintaining accurate financial records, reconciling related accounts, and supporting month-end closing and audit activities. The position also contributes to process improvement initiatives that enhance efficiency, compliance, and operational excellence across the organization.

Key Responsibilities:

• Process employee expense reimbursement claims accurately and efficiently, ensuring completeness and proper supporting documentation.
• Review and validate expense reports, invoices, and receipts for authenticity, policy compliance, and accuracy.
• Ensure adherence to company travel, corporate credit card, reimbursement, and financial policies to prevent non-compliant or irregular claims.
• Record expense reimbursement transactions accurately in the financial system and ensure timely account posting.
• Communicate with employees and stakeholders to address reimbursement-related inquiries and provide guidance on company policies and procedures.
• Coordinate with internal departments to resolve issues related to expense submissions, approvals, and payment processing.
• Reconcile assigned general ledger accounts and investigate discrepancies in a timely manner.
• Support monthly, quarterly, and annual financial closing activities related to expenses and accounts payable.
• Prepare and provide reports and supporting documents required for internal and external audits.
• Participate in process improvement initiatives to enhance efficiency, standardization, and accuracy within the Accounts Payable function.
• Maintain confidentiality and integrity of financial data and records at all times.

Qualifications:

• Bachelor's degree in Accountancy, Finance, Business Administration, or related field.
• Experience in Accounts Payable, expense reimbursement, or shared services operations is an advantage.
• Knowledge of basic accounting principles, financial processes, and expense management.
• Familiarity with ERP or financial systems such as Oracle, SAP, or similar platforms.
• Proficiency in Microsoft Excel and other MS Office applications.
• Strong analytical, problem-solving, and organizational skills with high attention to detail and accuracy
• Good communication and interpersonal skills with the ability to multitask and meet deadlines in a fast-paced environment

Compensation

As part of our total rewards philosophy, we believe in offering and maintaining competitive compensation and benefits programs for our employees to attract and retain a talented, highly engaged workforce. Our compensation programs are focused on equitable, fair pay practices including market-based base pay, an annual pay-for-performance incentive plan, we offer a strong benefits package in each of the countries in which we operate.

Equal Employment Opportunity (EEO)

Advanced Energy is committed to diversity in its workforce including Equal Employment Opportunity for Minorities, Females, Protected Veterans, and Individuals with Disabilities.

We are committed to protecting and respecting your privacy. We take your privacy seriously and will only use your personal information to administer your application in accordance with the RA No. 10173, also known as the Data Privacy Act of 2012.