We are looking for a highly organized and detail-oriented
Accounts Payable (AP) Specialist to join our accounting team. This role will oversee the end-to-end AP function, ensuring accurate and timely processing of payments, vendor management, and compliance with internal controls. The ideal candidate will have a strong understanding of
vendor credit term applications, credit renewals, payment processing, and AP reporting, with the ability to work independently in a remote setting while collaborating with global teams. This position requires working during the
night shift to align with business operations.
Key Responsibilities
- Vendor Credit Term Management
- Handle new vendor credit term applications, ensuring appropriate documentation and approvals.
- Manage the credit renewal process for existing vendors, liaising with suppliers to maintain optimal payment terms.
- Conduct vendor financial evaluations to determine appropriate credit terms and mitigate financial risk.
- Maintain an up-to-date vendor master database, ensuring accuracy of payment terms and agreements.
- Accounts Payable Processing
- Process vendor invoices in compliance with company policies and contractual agreements.
- Verify invoice accuracy, matching with purchase orders and receipts.
- Ensure timely payments to vendors while optimizing cash flow and taking advantage of early payment discounts.
- Address and resolve any invoice discrepancies, coordinating with internal teams and vendors.
- Payment & Cash Flow Management
- Prepare and execute vendor payments via bank transfers, checks, and electronic payment systems.
- Manage the AP aging report, ensuring timely payments and preventing overdue balances.
- Support cash flow forecasting by providing accurate AP payment schedules.
- Ensure proper documentation and approval workflows before processing payments.
- Compliance & Documentation
- Maintain adherence to internal controls, company policies, and regulatory requirements related to AP.
- Support internal and external audits, preparing necessary AP-related reports and documentation.
- Reconciliation & Reporting
- Perform monthly reconciliations of AP accounts, resolving discrepancies with vendors and internal teams.
- Generate AP reports, including aging analysis, payment forecasts, and expense summaries.
- Assist in month-end and year-end closing activities, ensuring all payables are accurately recorded.
- Process Improvement & Automation
- Identify opportunities to enhance AP processes and implement automation tools where applicable.
- Streamline vendor payment workflows to improve efficiency and reduce errors.
- Work closely with IT and finance teams to optimize the AP system and reporting functionalities.
- Cross-Functional Collaboration
- Work closely with procurement and operations teams to align vendor payment processes with purchasing activities.
- Collaborate with the treasury team to ensure effective cash flow management.
- Serve as a key contact for vendors regarding payment status, credit terms, and issue resolution.
Qualifications & Skills
- Bachelor's degree in accounting, Finance, or a related field.
- Minimum 5 years of experience in accounts payable, finance, or related functions.
- Strong knowledge of vendor credit applications, payment processing, and AP best practices.
- Experience in handling AP reconciliations, reporting, and financial analysis.
- Advanced Excel skills and proficiency in accounting software (SAP, NetSuite, QuickBooks, or similar).
- Strong analytical and problem-solving skills to resolve invoice disputes and enhance payment efficiency.
- Excellent attention to detail, organizational, and communication skills.
- Ability to work independently in a remote setting and collaborate with international teams.
- Familiarity with U.S. tax regulations and vendor compliance requirements is a plus.
- Willing to work night shift to support global business operations.
