Accounts Payable Analyst (Day & Mid Shift)

Join our client in the Oil and Energy industry and be one of their Senior Finance Analysts!

Schedule: Nightshift, Monday-Friday

Set-up: Hybrid (10 days WFH, 10 days onsite)

Location: BGC, Taguig

• Management: Individual contributor, assigned to a team that is dedicated to perform activities for a particular Affiliates.
• Geographical Scope: Affiliate/s with in assigned regional and branch scope
• Functional Scope: Senior Analyst is primarily responsible for processing finance and accounting transactional activities in SAP FICO on a timely basis as well as to ensure completeness and accuracy of all entries in the deployed IT enabled tools of SAP. Senior Analyst shall perform specific accounting activities and are expected to be assigned to any of the activities in the finance processes

ACTIVITIES

Sr. Analyst is expected to perform the following key activities :

• Invoice Processing
• Reviews invoices for accuracy, completeness, and proper authorization.
• Processes employee travel and entertainment (T&E) expenses.
• Ensures matching of invoice details against PO and receiving documents, ensures resolution of inconsistencies prior to invoice posting.
• Responsible for coding and entry of invoices into accounting systems (SAP, MBC as applicable) promptly.
• Prepares AP related reports
• Assists on AP-related closing activities and ensures that all requests are completed prior month-end cut-off. Manage vendor onboarding
• Extract the relevant data on suppliers and define an onboarding strategy.
• Validate the list of suppliers with local purchasing
• Launch email campaign and monitor answer rate.
• Launch dunning actions when no response received from suppliers. Mailbox management and Vendor Inquiry Handling
• Manages emails received on dedicated accounts payable mailbox, ensuring that such are properly and promptly handled.
• Responds to vendors inquiries, addresses questions and concerns from vendors and internal departments regarding invoices, payments and account statuses.
• Investigates and resolves discrepancies or issues related to invoice, payments and vendor accounts.
• Reconcile vendor statements/accounts and resolve discrepancies or issues
• Generates and analyzes reports related to accounts payable activities as required. Others
• Ensure compliance with general accounting and reporting policies
• Assists the Team Leader in validation of KPIs and ensuring smooth team operations
• Coaches newly onboarded team members and conducts learning sessions / knowledge transfer as needed

CONTEXT AND ENVIRONMENT

• Dynamic and fast paced environment with a lot of client facing interactions.
• Provides various reportorial requirements
• Constant interface and communication with a wide set of internal and external stakeholders both local and global, including but not limited to Affiliates, Business Excellence team, etc.

ACCOUNTABILITIES

• Responsible for the timely processing of centralized finance & accounting transactions on behalf of assigned Affiliates country/ies.
• Adherence to the Compliance standard policies and processes.

QUALIFICATIONS/EXPERIENCE REQUIRED

• Has at least 5 to 8 years of work experience in a finance and accounting role, prior experience in a Shared Service environment or experience in Oil, Gas and Energy industries is an advantage.
• Bachelor Degree in Accounting or related field, CPA is an advantage
• Proficient in SAP, MBC and other similar ERP and Finance systems.
• Strong understanding of sourcing, procurement and its relation to accounts payable processes.
• In-depth knowledge of vendor master data management and Accounts Payable controls.
• Well-versed in vendor regulations and vendor due diligence check activities.
• Strong analytical knowledge in AP reporting, GRIR (Goods Receipt/Invoice Receipt) and vendor account reconciliation
• Strong understanding of the purpose and components of master data (depending on master data type - whether customer or vendor master data), e.g.: Supplier/Vendor Master Data - billing, bank information, payment method, payment terms, and other supplier contract information.
• Client/Customer Master data - contact details, billing information, credit limits.
• Knowledgeable about specific master data requirements, including necessary supporting documentations.
• Proficient in MS Office (Word, Excel, Powerpoint) and experience with MS Powersuite an advantage.
• Competencies: excellent organizational, communication, and interpersonal skills, able to interact effectively at all levels in the organization and work cross-functionally as required detail oriented and results oriented with an analytical mindset, with strong problem solving and interpersonal skills.