Job Summary:
The Accounts Payable (AP) Analyst is responsible for processing and managing vendor invoices, ensuring timely and accurate payments, maintaining AP records, and supporting month-end closing activities. The role requires strong attention to detail, analytical skills, and compliance with company policies and accounting standards.
Key Responsibilities
Accounts Payable Processing
- Review, verify, and process vendor invoices and employee reimbursements by ensuring proper approvals, complete supporting documentation, and accurately matching with purchase orders and receiving documents where applicable.
- Prepare, process, issue, and monitor check payments, ensuring accuracy of supporting documents, compliance with company policies and approval requirements, proper coordination with stakeholders, and maintenance of complete payment records.
- Review and verify petty cash fund replenishments and budget liquidations for accuracy, completeness, proper documentation, and compliance with company policies.
- Prepare and record accruals of expenses to ensure accurate and timely recognition of liabilities in accordance with accounting policies and reporting requirements.
Vendor Management
- Maintain vendor master records and ensure data accuracy.
- Respond to vendor inquiries and resolve invoice and payment discrepancies.
- Reconcile vendor statements and investigate outstanding items.
Reconciliation and Reporting
- Perform AP account reconciliations and aging analysis.
- Assist in month-end and year-end closing activities.
- Prepare AP-related schedules and reports for management and auditors.
- Monitor accruals and outstanding liabilities.
Compliance and Controls
- Ensure compliance with company policies, internal controls, and regulatory requirements.
- Support audit requests by providing required documentation and explanations.
- Identify process improvement opportunities to enhance efficiency and accuracy.
Other Duties
- Assist in cash flow forecasting related to AP obligations.
- Support finance and accounting projects as assigned.
- Collaborate with procurement, operations, and other departments to resolve payment issues.
Qualifications
- Bachelor's degree in accountancy, Accounting Technology, Finance, or related field.
- At least 2 years of experience in Accounts Payable or General Accounting.
- Strong knowledge of accounting principles and AP processes.
- Proficient in Microsoft Excel and ERP/Accounting systems.
- Excellent analytical, organizational, and communication skills.
- Ability to work independently and meet deadlines.
Preferred Qualifications
- Experience in shared services, BPO, or multinational environments.
- Knowledge of tax compliance and withholding tax requirements.
- Experience with ERP systems such as SAP
