Accounts Payable Analyst

About the role

The Accounts Payable Analyst supports day-to-day Accounts Payable operations for PH and US entities, with a primary focus on accurate and timely invoice processing. This role serves as a flexible resource across both regions based on invoice volume, workload, and business priorities, while also supporting payment activities, general ledger tasks, month-end close, account reconciliations, reporting, and continuous process improvement.

Key responsibilities

• Process and validate supplier invoices for PH and US entities accurately and within agreed timelines.
• Review invoices for completeness, accuracy, proper approvals, supporting documents, and correct accounting information.
• Perform invoice entry and validation in applicable Accounts Payable systems.
• Identify duplicate invoices, incorrect information, and other invoice exceptions before posting.
• Coordinate with vendors, business stakeholders, Procurement, and Finance teams to resolve invoice-related issues.
• Monitor pending, parked, or rejected invoices and follow up on outstanding items.
• Support vendor statement reconciliation and investigate outstanding or missing invoices.
• Assist in monitoring Accounts Payable aging and long-outstanding invoice items.
• Support month-end activities by ensuring invoices are processed timely and helping minimise unnecessary accruals.
• Provide flexible invoice-processing support between PH and US operations based on volume and capacity.
• Prepare accruals and prepayments as required.
• Reconcile assigned balance sheet accounts and analytical reports through the OneStream system.
• Participate in month-end close activities.
• Maintain accurate processing trackers and provide productivity or status reports as required.
• Support process improvements, automation, process migration, and other Accounts Payable initiatives.
• Ensure compliance with company policies, internal controls, and established Accounts Payable procedures.
• Prepare accounts, journal entries, analyses, and reports using a systematic and detailed approach.

What we're looking for

• At least 3 years of experience in Finance and Accounting, including Accounts Payable or Accounts Receivable, preferably in a Shared Services or BPO environment.
• Minimum Diploma in Accounting, Finance, or a related field, or an equivalent combination of related education, training, and experience.
• A recognised professional Finance or Accounting qualification is also valued.
• Experience working with an automated accounting system.
• Experience with Microsoft DAX, Oracle, or SAP is an advantage.
• Knowledge of US GAAP is advantageous.
• Experience handling projects or process migration is preferred.
• Good oral and written communication skills, with the ability to build strong business relationships and work cross-functionally and cross-culturally.
• Good computer skills, including Microsoft Windows, Microsoft Office, Excel, and Word.
• A positive, self-directed approach and the ability to manage change and support process improvement as the business grows.
• A strong commitment to compliance with policies and internal controls.
• Ability to work flexible hours as needed during peak periods.
• A customer-focused approach and commitment to quality service for internal clients.
• Willingness to identify continuous improvement opportunities, challenge the status quo, and support improved accounting processes and controls.
• Core capabilities in driving results, customer focus, teamwork, and integrity.