Position Summary
The Accounts Payable Payroll Specialist is responsible for managing end-to-end Accounts Payable and Payroll functions, ensuring accurate, timely payments and strict compliance with company policies. This role handles high-volume vendor invoice processing, weekly payroll, vendor maintenance, and logistics-related payables, while collaborating closely with the AR Specialist and logistics operations team.
Key Responsibilities
- Process approximately 400450 vendor invoices per month through Ascend (transitioning to BrokerWare), ensuring proper coding, approvals, and timely posting.
- Prepare and execute weekly payment runs; reconcile vendor balances and the AP subledger.
- Maintain and update vendor master data(setups, changes, validations) in Ascend / BrokerWare.
- Process weekly payroll for 8 employees using QuickBooks Online (QBO), ensuring accuracy of hours, deductions, and payroll compliance.
- Review, validate, and reconcile freight and carrier invoices related to logistics operations.
- Coordinate closely with the AR Specialist on shared vendor, billing, or payment matters.
- Monitor, escalate, and track ERP system issues and work with IT or vendor support for resolution.
- Support month-end close, reconciliations, and audit documentation requirements.
- Log into the Transportation Management System (TMS) and analyze aging reports (under 30 days vs. over 30 days) using Excel.
- Ensure accurate documentation and compliance with internal controls and company policies.
Qualifications:
- Bachelor's degree in Accounting, Finance, or related field preferred.
- 3+ years of Accounts Payable and/or Payroll experience, with Accounts Payable as the primary focus.
- Freight and logistics background required, including familiarity with trucking terminology such as Bills of Lading (BOL) and Proof of Delivery (POD).
- Hands-on experience with QuickBooks Online (QBO).
- Strong Excel skills, particularly for reconciliation and aging analysis.
- High attention to detail with excellent organizational and coordination skills.
- Ability to troubleshoot ERP issues and collaborate effectively with cross-functional teams.
- Must be willing to work in a Fixed Night Shift schedule and during PH holidays.
- Must be amenable to work in Alabang, Muntinlupa once WIO resumes (temp WFH).
