Accounts Officer

Quanta Philippines ROHQ provides engineering design services that support global infrastructure projects across power, industrial, and utility sectors. The engineering teams handle disciplines such as mechanical/piping, electrical/E&I, and other technical design work used in large‑scale energy and infrastructure systems. These services ensure Quanta's international operating units receive high‑quality and cost‑effective engineering support aligned with global standards.

Position Summary:

The Accounts Officer is responsible for providing accurate and efficient financial and administrative support across the full range of accounting functions. This includes assisting with accounts payable and receivable, reconciliations, reporting, and general ledger maintenance.

The role ensures financial transactions are processed in accordance with company policies, accounting standards, and statutory requirements to support the overall integrity of the organisation's financial operations.

KEY RESPONSIBILITIES

Account Payable

• Process supplier invoices, credit notes, and expense claims accurately and in line with company policies.
• Reconciling credit card receipts to statements and have it accurately entered in the accounting system.
• Match invoices to purchase orders, ensuring proper authorisation.
• Prepare and process payment runs, ensuring compliance with delegations and payment terms.
• Reconcile supplier statements and resolve discrepancies promptly.
• Create and maintain supplier master data records, including new setups, updates, and conducting phone verification to confirm bank account details.
• Complete credit account application to set up account with new suppliers.
• Maintain various master data registers including leases, fuel cards and mobility services accounts.

Accounts Receivables

• Monitor accounts receivable balances and follow up outstanding debts.
• Support cash receipting and banking processes.

General Ledger and Reconciliations

• Perform bank reconciliation of all bank accounts – domestic and foreign currency accounts.
• Prepare and post journal entries and adjustments as required.
• Reconcile AP assigned balance sheet accounts and investigate discrepancies.
• Assist with monthly and year-end close processes.
• Maintain integrity of financial data within the ERP system.

Financial Reporting and Support

• Prepare and maintain regular cash flow forecast, and expenditure reports as directed.
• Provide financial data and supporting documents for audits and reviews.
• Support the Finance team with budgeting, forecasting, and cost tracking activities.
• Participate in process improvement initiatives to enhance efficiency and accuracy.

Compliance and Administration

• Ensure compliance with accounting standards, taxation requirements, and company policies.
• Maintain accurate and organised financial records and E-filing systems.
• Support implementation of internal control measures.
• Provide general administrative support to the Finance and Corporate team as required.
• Accurately process accounts payable, accounts receivable, and journal entries in accordance with company policies and accounting standards.
• Assist with preparation and processing of payment runs, ensuring correct authorisation and compliance with company delegations.
• Review and verify invoices, receipts, and supporting documentation for completeness and accuracy.
• Maintain and reconcile AP assigned general ledger accounts, ensuring data integrity and timely resolution of discrepancies.

Stakeholder Support

• Liaise with internal stakeholders including project teams, procurement, and HR to ensure accurate and timely financial outcome.
• Respond promptly to queries from internal and external parties regarding financial transactions.
• Maintain positive relationships with suppliers, clients, and colleagues.
• Support accounts payable peers.

Management System

• Act in accordance with the Nacap Management System and HSEQ policies and procedures including the Capacity Model
• Strong commitment to health and safety legislation and all Nacap HSEQ policies and procedures.

QUALIFICATIONS

• Bachelor's Degree in Accounting or Finance
• Minimum 2-5 years experience as an Accounts Officer in civil construction, ideally on infrastructure projects such as roads, pipelines, oil, gas, renewables or utilities
• Effective oral and written communication skills including proven ability in preparation of written reports, procedures, recommendations and proposals.
• Stakeholder management: Experience working collaboratively and making decisions with stakeholders to review, analyse, negotiate and implement financial solutions.
• Familiarity with GST, BAS, and Australian financial reporting standards.
• Understanding of invoicing, payments, reconciliations, and aging reports
• Ability to manage high transaction volumes and meet deadlines.
• Demonstrated experience with financial reporting, reconciliations, and transactional accounting.
• Intermediate knowledge of MS Office & SharePoint; Excel, Word, PowerPoint
• Experience using ERP systems, such as Workbench, SunSystems and Concur or similar accounting software.
• Strong transactional accounting experience across AP, AR, and GL.
• Experience with reconciliation, data entry, and numerical accuracy skills.