Job Description

WE'RE HIRING: ACCOUNTS EXECUTIVE

Location: Manila, Philippines

Company: M&C Air Services Philippines Inc.

COMPANY OVERVIEW

M&C Air Services Philippines Inc. is an air cargo General Sales Agent (GSA) providing end-to-end cargo solutions tailored to the requirements of our airline partners. We represent multiple international airlines and operate through offices across the Philippines.

To support our continued organisational growth, we are seeking a detail-oriented and experienced Accounts Executive to join our Manila office.

POSITION OVERVIEW

The Accounts Executive will be responsible for supporting the company's financial reporting, accounting, treasury, compliance, taxation, and audit activities.

The role will closely monitor the financial activities of assigned stations, ensure the accuracy and timely submission of financial reports, and maintain compliance with company policies, International Accounting Standards, and local statutory requirements.

The successful candidate will work closely with Group HQ Finance, station management, operational and sales teams, airline partners, banks, tax authorities, and external auditors.

KEY RESPONSIBILITIES

1. Management & Financial Reporting

Prepare and review weekly management reports in accordance with Group HQ formats, including creditor and debtor statements, cash-flow reports, profitability reports, CSR reports, and load reports.
Ensure the accuracy, completeness, and timely submission of all management and financial reports.
Prepare and submit monthly accounts, supporting schedules, variance analyses, and bank reconciliations within the required deadlines.
Monitor and conduct preliminary reviews of monthly reports submitted by other stations before forwarding them to Group HQ management.
Assist with all financial transactions and accounting activities processed through Awery.
Provide ad hoc financial information and reports requested by Group HQ.

2. Accounting Operations & Station Monitoring

Conduct daily reviews and closely monitor the financial activities of assigned stations.
Review accounting ledgers and verify journal entries to ensure the accuracy of data entered in accordance with company policies and International Accounting Standards.
Prepare invoices, raise receipts, and ensure transactions are accurately recorded in the accounting system.
Liaise with station operational and sales teams to resolve Air Waybill (AWB) discrepancies and other accounting-related matters.
Ensure that prepayments and accruals are accurately calculated and posted in the accounting system for monthly reporting purposes.
Ensure that relevant stations prepare monthly schedules for accruals, prepayments, and advances for submission to Group HQ.

3. Accounts Receivable & Accounts Payable

Monitor the accounts receivable of assigned stations and ensure strict compliance with the Group's credit-control policies.
Follow up on outstanding debtor balances and support the timely collection of receivables.
Review accounts payable and ensure timely settlements to airline creditors and other approved suppliers.
Monitor creditor and debtor positions and promptly escalate overdue or unresolved matters.

4. Banking, Treasury & Reconciliations

Liaise with company bankers regarding payments to airlines, employees, and other relevant parties.
Ensure that all encashment receipts are collected on time, where required by local regulations.
Coordinate the preparation of remittance files and obtain the necessary bank approvals within the required timelines.
Prepare or review monthly reconciliations of all bank accounts and key balance-sheet accounts.
Investigate and resolve reconciliation differences promptly and accurately.

5. Taxation, Statutory Compliance & Fixed Assets

Review and verify statutory statements and returns, including VAT, income tax, and other applicable taxes.
Liaise with local tax authorities and statutory bodies to ensure compliance with all relevant tax regulations and local laws.
Maintain, monitor, and review the fixed-assets registers of assigned stations.
Take responsibility for annual statutory and tax audits.
Liaise with external auditors and report all audit- and tax-related matters to Group HQ Finance.

6. Budgeting & Year-End Accounts

Review and collaborate with relevant stations to ensure the timely submission of annual budgets.
Support ongoing budget revisions as required throughout the financial year.
Monitor and review the preparation of final accounts based on the company's financial year-end requirements.
Coordinate and liaise with company auditors to ensure the timely completion of annual audits for the relevant entities.

7. Finance Support & Training

Support the line supervisor or manager in providing financial information and reports required by Group HQ.
Assist in training station employees on Awery and other relevant accounting systems and procedures.
Undertake any other finance-related responsibilities assigned by Group HQ.

CANDIDATE PROFILE

A bachelor's degree or equivalent professional qualification in Accounting, Finance, Business Administration, or a related discipline.
Relevant professional experience in accounting, financial reporting, taxation, auditing, or a similar finance role.
A sound understanding of International Accounting Standards, financial controls, and statutory compliance requirements.
Experience in preparing monthly accounts, management reports, budgets, bank reconciliations, and balance-sheet schedules.
Knowledge of accounts receivable, accounts payable, cash-flow management, taxation, and audit coordination.
Strong analytical, numerical, organisational, and problem-solving skills.
Excellent attention to detail, accuracy, and the ability to meet strict reporting deadlines.
Proficiency in Microsoft Office applications, particularly Microsoft Excel and PowerPoint.
Experience with Awery or a similar aviation or accounting system would be an advantage.
Strong communication and interpersonal skills, with the ability to coordinate effectively with Group HQ, stations, operational teams, banks, tax authorities, and auditors.
The ability to work independently and collaboratively in a fast-paced, multi-station business environment.
The legal right to work permanently in the Philippines.

If you are a finance professional with strong attention to detail and the ability to support accounting operations within a dynamic international aviation environment, we invite you to apply and become part of M&C Aviation's growing global network.