Accounts Assistant

Accounts Assistant

Salary: up to 43000

Got a knack for numbers and an eye for detail Your next career opportunity is waiting. Join OBP today and make every transaction count!

Job Summary

• HMO on Day 1
• Receive promising perks and rewards
• Experience travel opportunities
• Get recognized for what you do
• Achieve work-life balance
• Improve exponentially with enhanced learning

Responsibilities

Accounts Payable

• Process supplier invoices accurately and in a timely manner
• Match invoices to purchase orders, jobs and approvals
• Resolve invoice discrepancies with suppliers and internal stakeholders
• Prepare payment runs in accordance with payment terms
• Maintain supplier records and ensure compliance with internal controls
• Complete credit account application

Accounts Receivable

• Raise customer invoices in line with contracts and project milestones
• Ensure accurate cost coding and allocation to jobs/projects
• Monitor debtor balances and maintain the AR ledger
• Maintain the company's PPSR register

AR Collections

• Proactively follow up outstanding invoices
• Liaise with customers to resolve billing queries
• Support cashflow management through timely collections
• Escalate overdue or high-risk accounts where required
• Prepare weekly cashflow forecast

Expense Management (SAP Concur)

• Review and reconcile employee expense claims via SAP Concur and upload to GT
• Ensure expenses comply with company policies
• Investigate and resolve discrepancies between Concur, credit cards, and general ledger
• Support month-end reconciliation related to expenses

Project/Job Administration

• Review and reconcile employee expense claims via SAP Concur and upload to GT
• Ensure expenses comply with company policies
• Investigate and resolve discrepancies between Concur, credit cards, and general ledger
• Support month-end reconciliation related to expense

Others

• Administer new employee onboarding and offboarding requests
• Email setup
• Credit Card | Power Pass setup | Business Fuel Card setup
• Maintain fleet registration up to date

Requirements

• Minimum 2 years of experience in a similar account assistant, accounts clerk, or full-function transactional accounting role.
• Solid understanding of core accounting functions, specifically Accounts Payable, Accounts Receivable, and basic Payroll processing.
• Experience using mainstream ERP or accounting systems (e.g., Xero, MYOB, SAP, NetSuite). Experience with Greentree is an advantage, but not required.
• Hands-on experience using SAP Concur to manage and reconcile corporate expenses.
• Fast and highly accurate typing speed, with a proven capability to handle high-volume data entry efficiently.
• Intermediate proficiency for updating cashflow forecasts and formatting daily costing reports.
• Extensive experience processing high-volume supplier invoices, with a focus on understanding job costs and PO matching rather than simple data entry.
• Strong background in reconciliation work, specifically matching credit cards, Concur logs, and general ledger accounts.
• Proven credit control experience with a professional approach to following up outstanding invoices and resolving customer queries.
• Familiarity with project-based accounting, including creating jobs, uploading budgets, and tracking cost variances.
• Clear and effective verbal and written communication skills for liaising with suppliers, customers, and internal team members.
• Excellent attention to detail and accuracy when handling financial records and data entry.
• Capability to handle onboarding logistics (email setup, issuing fuel cards/credit cards) and coordinate fleet vehicle registrations
• Fast, professional touch-typing skills (minimum 55–60 WPM) to manage heavy, high-volume data entry and processing workloads efficiently.
• Amenable to report onsite in either Ortigas, Pasig City / Cubao, Quezon City
• Can start ASAP