Accounts Assistant

Sales Admin cum Accounts Assistant

Job Summary

Chuan Teng Petroleum is seeking an organised and dependable Sales Admin cum Accounts Assistant to support our sales and accounting operations.

Key Responsibilities

Sales Administration

• Prepare quotations, sales orders, delivery orders and invoices.
• Process customers orders and coordinate deliveries with the operations team.
• Respond promptly to customer enquiries and follow up on quotations and orders.
• Maintain accurate customer, pricing and sales records.
• Provide administrative support to the sales team.
• Organise and maintain proper filing of sales documents and correspondence.

Accounts Support

• Perform basic bookkeeping and accurately enter accounting transactions.
• Process supplier invoices and maintain accounts payable records.
• Issue customer invoices and update accounts receivable records.
• Follow up with customers on outstanding payments.
• Record incoming and outgoing payments and assist with bank reconciliation.
• Maintain proper supporting documents for all accounting transactions.
• Assist with monthly closing, GST reporting, P&L reports and other accounting schedules.
• Liaise with customers, suppliers, accountants and auditors when required.

General Administration

• Handle filing, printing, emailing and other general office duties.
• Monitor important payment, reporting and administrative deadlines.
• Perform other duties assigned by management.

Requirements

• NITEC, Higher NITEC, Diploma or equivalent qualification in Accounting, Finance, Business Administration or a related discipline.
• At least one year of relevant sales administration or accounting experience is preferred.
• Basic knowledge of bookkeeping, accounts payable and accounts receivable.
• Proficient in Microsoft Office, particularly Excel and Word.
• Experience using accounting software is an advantage.
• Careful, organised and able to maintain accurate records.
• Good communication and customer-service skills.
• Able to work independently and coordinate effectively with colleagues, customers and suppliers.
• Fresh graduates with suitable accounting or administrative qualifications are welcome to apply.