Job Summary:
This role is responsible for ensuring accurate financial record-keeping, efficient processing of invoices and payments, client billing, receipting, and account reconciliation. The Accounting Specialist plays a key role in supporting day-to-day financial operations and ensuring the timely delivery of accurate financial reporting.
Key Responsibilities:
General Accounting:
- Record and maintain financial transactions using the Navision One (N1) system.
- Post journal entries to ensure all business transactions are accurately recorded.
- Maintain an organized and up-to-date filing system for financial records.
- Update and maintain client and vendor information in the N1 system.
- Perform balance sheet account reconciliations in line with financial policies and standards.
- Review profit and loss accounts to identify and correct mispostings and missing entries; ensure correct use of GL codes and cost/revenue centers.
- Monitor and reconcile intercompany balances with counterparties.
- Check the accuracy of accruals and provisions; post necessary adjustments to ensure balances reflect actual obligations.
Accounts Payable:
- Review and post approved supplier/vendor invoices, ensuring proper documentation and compliance with internal policies.
- Prepare and process payments according to agreed schedules.
- Apply payments and credit notes accurately to supplier accounts.
- Reconcile the Aged Payables Report against general ledger balances and investigate unusual or outstanding items.
Accounts Receivable:
- Generate and post client sales invoices; verify completeness and accuracy before submission.
- Process receipts and apply payments accurately to client accounts.
- Maintain the Aged Debtors Report; investigate and document reasons for overdue balances.
- Propose bad debt provisions based on analysis, subject to approval from the Head of Finance (HOF) or Chief Financial Officer (CFO).
Payroll and Expense Claims:
- Post payroll-related transactions, including necessary accruals.
- Process employee expense claims using Expensify, ensuring timely and accurate reimbursement and recording of transactions.
Tax, Audit and Reporting:
- Assist with the preparation of monthly, quarterly, and year-end financial reports.
- Support tax compliance activities including VAT/GST returns and withholding tax reconciliations.
- Assist with external audits by gathering supporting documents and financial data as required.
Other:
- Perform other finance-related duties as assigned by management from time to time.
Requirements:
- Proven experience as an Accounts Administrator or in a similar finance/accounting role.
- Strong verbal and written communication skills in English.
- Ability to prioritize, work flexibly, and maintain a high level of accuracy and attention to detail.
- Proactive and hands-on approach with a problem-solving mindset.
- Strong numerical and analytical skills.
- Solid understanding of accounting principles and financial reporting practices.
- Proficiency in Microsoft Office, especially Excel.
- Experience with accounting or ERP software (e.g., Microsoft Dynamics 365 Business Central) is highly advantageous.
- A qualification such as ACA, ACCA, or CIMA is a plus but not required.
- Degree or diploma in Accounting, Finance, Business Administration, or a related discipline
Benefits:
- Hybrid Work setup Flexibility of working both remotely and from our office in Clark
- Competitive salary Aligned with experience and industry standards
- Skills development Access to training, mentoring, and learning opportunities to support continuous growth
- Cross-cultural collaboration Work with international teams across different cultures and jurisdictions, gaining global exposure
- Supportive team environment Collaborative, respectful, and growth-oriented culture
