Accounting Supervisor

Job Description: Accounting Supervisor
Position Title:
Accounting Supervisor
Department:
Finance & Accounting
Reports To:
Finance Manager

Job Summary
The Accounting Supervisor is responsible for overseeing daily accounting operations, ensuring the accuracy and integrity of financial records, and supporting timely financial reporting. The role supervises accounts receivable, accounts payable, and general accounting functions, while ensuring compliance with internal controls, company policies, and applicable regulatory requirements.
The position also ensures proper maintenance of accounting systems, financial records, and coordination of reporting, reconciliation, and operational activities across the organization.

Key Responsibilities
1. Accounting Operations
• Supervise and review accounting transactions recorded in the system, including journal entries and vouchers
• Ensure proper application of Chart of Accounts and accounting policies
• Oversee master data setup (items and business partners)
• Maintain compliance with approval processes for payments, vouchers, and journal entries

2. Financial Reporting & Closing
• Support preparation and review of:
• Trial Balance and General Ledger
• Financial Statements (audited and unaudited)
• Monthly and periodic management reports
• Assist in month-end closing activities and ensure completeness of records
• Monitor and resolve accounting discrepancies and adjustments

3. Accounts Receivable Management
• Monitor AR aging and collection status
• Oversee reconciliation of customer accounts and pending collections
• Participate in regular AR operations meetings
• Coordinate with internal teams on collection issues and dispute resolution

4. Accounts Payable Management
• Supervise vendor payables and ensure accurate recording of liabilities
• Review accounts payable aging and payment schedules
• Participate in AP operational reviews
• Assist in resolving supplier-related issues and discrepancies

5. Bank, Inventory, and Fixed Asset Monitoring
• Review bank reconciliations and ensure timely completion
• Monitor inventory reports and valuation methods
• Support inventory reconciliation activities
• Maintain and review fixed asset register and depreciation schedules

6. Compliance and Regulatory Support
• Monitor compliance with tax deadlines and statutory requirements
• Support preparation of tax filings and documentation
• Maintain documentation for audits and regulatory reviews
• Coordinate with external accountants and auditors as needed

7. Internal Controls and Systems Management
• Ensure adherence to internal controls such as:
• Segregation of duties
• Proper authorization and approvals
• Maintain access to accounting systems, bank portals, and operational platforms
• Ensure data accuracy and completeness within accounting systems (e.g., SAP Business One, SharePoint)

8. Team Supervision
• Supervise and guide accounting staff
• Maintain clarity of roles and delegation across functions
• Assist in identifying training needs and performance improvements

9. Issue Monitoring and Reporting
• Track and report:
• Outstanding audits and open issues
• Pending reconciliations and adjustments
• Collection and supplier disputes
• Ensure timely completion of reporting deadlines and submission schedules

10. Stakeholder Coordination
• Coordinate with internal departments (Sales, Operations, Warehouse) on financial matters
• Liaise with external stakeholders such as auditors, suppliers, and customers
• Maintain updated key contact relationships relevant to finance operations

Qualifications
Education
• Bachelor's Degree in Accountancy or related field
Experience
• At least 4–6 years of relevant accounting experience
• With supervisory experience in accounting operations (preferred)

Skills and Competencies
• Strong knowledge of financial reporting and accounting processes
• Familiarity with ERP systems (e.g., SAP Business One)
• Knowledge of Philippine tax and compliance requirements
• Strong analytical and problem-solving skills
• Leadership and team management capability
• High attention to detail and accuracy

Key Performance Indicators (KPIs)
• Timeliness and accuracy of financial reporting
• Efficiency of month-end closing
• AR and AP management performance
• Accuracy of reconciliations (bank, inventory, accounts)
• Compliance with internal controls and regulatory requirements
• Resolution of accounting discrepancies and audit findings