Accounting Staff- Local Recruitment in the Philippines

Position Overview

This position is a local financial support position in the Philippines, mainly responsible for document and file management, external liaison with intermediary agencies, tax support, handling bank and fund affairs, process approval and data entry, and regularly providing local financial information feedback to the parent company's finance department.

This position does not require independent bookkeeping and does not mandate a CPA certificate. The core tasks are data management, field coordination, document circulation, and certificate and license preservation.

Key Responsibilities

1. Document and Records Management

1. Receive, count, classify, and organize the original invoices and payment documents mailed in by on-site personnel of each project; register, number, and archive them to ensure that documents are complete and traceable.
2. Hand over the organized original invoices to the external accounting firm on a regular basis and complete the handover receipt records.
3. Keep the originals of the company's financial licenses and certificates, establish a ledger, and register borrowings and returns to ensure their safety.

2. External Liaison and Fiscal/Tax Support

1. Liaise with the accounting firm to complete monthly closing and financial statement reconciliation.
2. Visit the accounting firm regularly to check and verify whether the company's books, BIR tax filing materials, and similar records are properly registered and kept as required.
3. Handle or assist with local Philippine tax filings, including VAT, Withholding Tax, and corporate income tax, covering material preparation, verification of calculations, and deadline tracking, to ensure timely filing and payment to the BIR.
4. Regularly collect and organize local Philippine fiscal and tax policies and information, provide timely feedback to the parent company's finance department, and answer fiscal and tax questions raised by the parent company.
5. Assist the accounting firm with invoice issuance, invoice organization, mailing, and other related work.
6. Under the guidance of the parent company, cooperate with BIR tax inspections and handle tax-related issues.
7. Assist in liaising with the accounting firm to complete the annual audit, cooperate with the parent company to complete the consolidated audit, and prepare the materials required for the audits.

3. Banking and Treasury Affairs

Handle daily banking affairs, including collection of bank documents, submission of account information, preparation of fund transfer documents, and correspondence with banks.

4. System Entry and Process Support

1. Enter accounting entries into the company's ERP system based on the manual books provided by the accounting firm.
2. Execute the company's financial processes, including expense reimbursement, payment applications, financial contract review, accounts payable, and invoice issuance.
3. Complete other financial data collection, verification, and report organization tasks assigned by the parent company's finance department.

Qualifications

Education and Major

Bachelor's degree or above in accounting-related majors such as Accountancy, Accounting Technology, Financial Management, or Business Administration (BS Accountancy / Accounting Technology / Financial Management).

Outstanding fresh graduates may be considered; relevant experience is preferred.

Work Experience

At least 1 year of experience in finance, document processing, cashiering, or bookkeeping is preferred.

Fresh graduates with finance internship experience are also welcome to apply.

A CPA license is not mandatory; CPA holders and CPA candidates will be given priority.

Professional Knowledge

Understanding of basic accounting principles.

Familiarity with the basic requirements of Philippine BIR taxation and document retention is preferred.

Language Skills

Fluent in written and spoken English, able to communicate independently with accounting firms and banks in English.

Chinese language ability is a significant plus, as it facilitates communication with the Chinese parent company.

Software Skills

Proficient in MS Office, especially Excel (basic functions, data tables, and ledger preparation).

Experience with accounting software such as QuickBooks is preferred.

Personal Qualities

Highly attentive and rigorous, with a strong sense of confidentiality.

Able to travel for fieldwork to accounting firms, banks, and other institutions.

Strong sense of responsibility, with clear document handover records.

Able to provide regular information feedback as required by the parent company.

Other Requirements

Philippine local resident with a legal work status.

Honest and trustworthy, willing to undergo a background check.

Additional Information

Working Hours: Monday to Friday, Philippine standard office hours.

Benefits: Statutory benefits under Philippine labor law (SSS, PhilHealth, Pag-IBIG, etc.); other benefits are negotiable.