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hexagon group of companies

Accounting Staff

hexagon group of companies
Bulacan, Philippines, Central Luzon
1-3 Years

This job is no longer accepting applications

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  • Posted 5 months ago

Job Description

  • Billing Operations
  • Generate accurate and timely invoices for all cold storage services, including storage fees, handling charges, utility charges, value-added services, and other related fees, based on service agreements and operational data.
  • Verify service consumption data (e.g., cubic meters/pallets stored, inbound/outbound movements, electricity meter readings for blast freezing) with operations records before invoicing.
  • Ensure all billing calculations are correct and comply with agreed-upon rates and contracts.
  • Prepare and distribute invoices to clients through various channels (email, mail, electronic portals).
  • Process credit notes and debit notes accurately and promptly, following established procedures.
  • Maintain organized and comprehensive billing records and documentation.
  • Address billing inquiries and discrepancies from clients in a professional and timely manner, coordinating with other departments as needed.
  • Collection Management
  • Monitor accounts receivable aging reports regularly to identify overdue accounts.
  • Proactively communicate with clients via phone, email, and formal letters to follow up on outstanding payments.
  • Negotiate payment arrangements with clients when necessary, in accordance with company policy and under the supervision of the Finance and Accounting Supervisor.
  • Resolve payment discrepancies and issues by coordinating with clients and internal departments (e.g., Sales, Operations) to ensure timely resolution.
  • Process incoming payments (checks, bank transfers, cash) and accurately apply them to client accounts.
  • Prepare bank deposits and ensure daily reconciliation of collections.
  • Maintain accurate and up-to-date collection records, including communication logs and payment statuses.
  • Escalate delinquent accounts to the Finance and Accounting Supervisor for further action.
  • Reconciliation and Reporting
  • Reconcile accounts receivable ledgers with the general ledger accounts regularly.
  • Assist in the preparation of accounts receivable aging reports and other collection-related analyses for management.
  • Support the month-end and year-end closing processes related to billing and collections.
  • Provide data and assistance during internal and external audits related to revenue and receivables.
  • Petty Cash and Revolving Fund Management
  • Handle requests for petty cash and revolving fund disbursements for operational needs.
  • Ensure all disbursements are properly documented, approved, and within allowable limits.
  • Monitor fund balances and prepare timely replenishment requests.
  • Conduct regular reconciliation and liquidation of all petty cash expenses.
  • Maintain accountability and audit readiness of all fund transactions.
  • Other Accounting Support
  • Assist with other general accounting tasks as assigned by the Finance and Accounting Supervisor, such as data entry, filing, and preparing basic financial reports.
  • Maintain confidentiality of all financial information.

Minimum Qualifications

  • Graduate of Bachelor's degree in Accountancy, Financial Management, Business Administration, or a related field
  • Minimum of 1-2 years of experience in billing, collections, accounts receivable, or a general accounting role
  • The incumbent will be assigned in Balagtas, Bulacan

More Info

Job Type:
Permanent Job
Industry:
Other
Function:
Accounting
Employment Type:
Full time

Job ID: 134881557

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Last Updated: 08-05-2026 06:12:52 AM
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