Accounting Specialist - PH26003
HOW TO APPLY:
Send your CV to [Confidential Information] with the subject (Accounting Specialist - PH26003).
About the job
GENERAL SUMMARY
The Payroll/AP Specialist oversees the accurate and timely completion of company payroll while ensuring compliance with Philippine labor standards, tax rules, and government benefit requirements. The role also handles accounts payable duties, including receiving, processing, reconciling, and validating invoices and payments. This position guarantees proper payroll execution, up-to-date and on-time statutory remittances, secure and accurate record-keeping, efficient AP processing, and the prompt preparation of all related reports.
KEY RESPONSIBILITIES
Payroll Processing
- Prepare and process semi-monthly or monthly payroll for all employees.
- Validate attendance, overtime, leaves, schedule adjustments, and other payroll inputs in coordination with the HR team.
- Ensure accurate computation of salaries, allowances, night differential, holiday pay, and other pay elements.
- Process final pay and ensure all deductions and clearances are completed.
Government Mandated Benefits Administration
- Handle monthly contributions and reporting for Social Security System (SSS), Philippine Health Insurance Corporation (PHIC), and Home Development Mutual Fund (HDMF).
- Ensure correct computation of employee and employer shares per updated contribution tables.
- Process and file government loan applications and loan repayment postings (SSS Salary, Calamity, Pagibig MPL, Housing Loans, etc.)
- Prepare and submit mandatory regulatory filings including: SSS R3/R5, PHIC ER2 & monthly remittance reports, HDMF MPRF and loan reports.
- Assist employees in government-related concerns such as updating records, generating PRNs, and benefit claims in coordination with the HR Team.
- Ensure government remittances are paid on or before deadlines to avoid penalties.
Tax Compliance
- Compliance & Filing: Prepare and file monthly, quarterly, and annual tax returns (e.g., income tax, value-added tax, withholding tax) with regulatory authorities like the BIR in the Philippines.
- Audits & Notices: Assist internal and external audits, and draft responses to regulatory letters, assessments, or notices.
- Tax Planning: Analyze financial data to develop strategies for minimizing tax liabilities while strictly adhering to local and federal tax laws.
- Process Improvement: Reconcile tax accounts on the general ledger and create standard operating procedures to optimize tax reporting.
AP/AR Tasks
- Review, verify, and secure propriate approvals of vendor invoices, ensure that all supporting documentation are complete, preapprovals if necessary and make sure that the request is within the budget.
- Process payments via check, ACH, or online banking transfer, ensuring accuracy and timeliness to avoid any fees.
- Maintain accurate, organized electronic or physical records of all invoices, payments, and vendor correspondence.
- Act as the primary contact for vendors to resolve payment inquiries or invoice discrepancies.
- Assist with month-end closing processes and prepare reports on outstanding payables.
- Preparing aged payables reports and submitting daily/monthly reports on AP operations to management.
- Generating, sending, and tracking invoices, bills, and credit memos to customers / clients.
- Proactively following up on overdue accounts via phone, email, or letters to secure revenue and initiate any collection drive or initiatives that would help increase the collection rate.
- Posting payments, updating customer accounts, and reconciling the AR ledger to ensure accuracy.
- Preparing aged receivables reports and submitting daily/monthly reports on AR operations to management, specially on chasing of collection.
Bank Reconciliation
- Perform monthly reconciliations of bank accounts, comparing bank statements to general ledgers.
- Identify, investigate, and resolve discrepancies, such as, outstandingchecks, bank fees, etc.
- Post bank receipts, payments and journal entries
- Monitor, cash flow and manage funds and fund transfers.
Documentation & Reconciliation
- Maintain accurate payroll records, reports, and employees files.
- Reconcile payroll transactions, government remittances, and statutory balances.
- Prepare payroll-related reports for management (payroll summaries, variance reports, headcount changes) in coordination with the HR team.
HR & Employee Support
- Address employee payroll inquiries in a timely and professional manner.
- Provide guidance on payslips, deductions, contributions, and loan amortizations.
- Support HR with compensation and benefits administration when needed.
Process Improvement & Compliance
- Stay updated on changes on labor laws, BIR rulings, and government contribution tables.
- Recommend improvements to payroll processes and internal controls.
- Ensure compliance with company policies and audit requirements.
Others
- Assist the senior accountant and perform other tasks and duties as assigned.
QUALIFICATIONS
- Bachelor's degree in Human Resources, Psychology, Business Administration, Accounting, Finance or related field.
- 2-3 years of experience in payroll and AP processing, preferably in a shared service or BPO environment.
- Strong knowledge of Philippine payroll regulations, tax laws, and government-mandated benefits.
- Proficient in HRIS, payroll system and MS Excel.
- High attention to detail, accuracy, and confidentiality.
