We are seeking a detail-oriented and organized
Accounting Specialist / Bookkeeper to support the day-to-day accounting operations of the organization. This role will be responsible for maintaining accurate financial records, processing and reconciling transactions, supporting accounts payable and payroll activities, managing vendor accounts, and assisting with month-end close and financial reporting.
The ideal candidate has hands-on experience with
QuickBooks Online, bank and account reconciliations, accounts payable, transaction categorization, and Excel. They should be highly organized, comfortable working independently, and able to consistently meet recurring weekly and monthly deadlines while handling confidential financial information with discretion.
Key Responsibilities
Vendor Reconciliations
- Reconcile vendor accounts and statements against accounting records.
- Research and resolve discrepancies, including unapplied credits, missing invoices, duplicate payments, and outstanding balances.
- Communicate with vendors as needed to clarify and resolve account discrepancies.
- Ensure vendor records and supporting documentation are complete and accurate.
QuickBooks & Transaction Processing
- Review and categorize bank and credit card transactions in QuickBooks Online.
- Record financial transactions accurately and ensure proper account classification.
- Match vendor invoices and bills with corresponding payments.
- Maintain complete and organized supporting documentation for accounting transactions.
- Identify and correct transaction coding or documentation issues.
Cash Management & Accounts Payable
- Review Accounts Payable Aging as part of weekly cash planning.
- Identify past-due, duplicate, incorrectly applied, or otherwise outstanding vendor balances.
- Ensure invoices are properly recorded, documented, and routed for payment.
- Assist with monitoring upcoming payment obligations and cash requirements.
Payroll Support
- Prepare and review payroll-related information for accuracy and completeness.
- Run and review payroll reports.
- Research and resolve payroll-related accounting discrepancies.
- Ensure payroll information is properly recorded and supported in the accounting records.
Provider Payments
- Run and review reports used to calculate or process provider payments.
- Verify payment-related information for accuracy and completeness.
- Assist with resolving discrepancies related to provider payment reporting.
Month-End Close Support
- Complete assigned account reconciliations as part of the monthly close process.
- Prepare and record assigned journal entries.
- Review designated accounts for accuracy, completeness, and unusual activity.
- Assist in ensuring financial records are ready for month-end reporting.
Financial Statement Review Support
- Assist with reviewing Profit & Loss and Balance Sheet accounts before financial statements are finalized.
- Identify unusual balances, discrepancies, or transactions requiring further review.
- Provide supporting documentation and analysis as needed.
Ad Hoc Accounting & Analysis
- Maintain and update accounting-related spreadsheets and reports.
- Perform basic financial analysis and data validation as assigned.
- Assist with special accounting projects and other administrative tasks as needed.
- Support the accounting team with additional reporting and reconciliation requirements.
Qualifications
- Previous experience in bookkeeping, accounting, accounts payable, or a related financial role.
- Proficiency with QuickBooks Online.
- Hands-on experience with bank reconciliations, vendor reconciliations, accounts payable, and transaction categorization.
- Strong Microsoft Excel skills, including the ability to work with financial data and spreadsheets.
- Strong attention to detail and accuracy.
- Excellent organizational and time-management skills.
- Ability to independently manage recurring weekly and monthly deadlines.
- Strong analytical and problem-solving skills.
- Clear and professional written and verbal communication skills.
- Ability to work with confidential financial and payroll information with a high level of discretion.
- Ability to identify discrepancies, investigate their root cause, and follow through to resolution.
- Experience supporting month-end close and financial statement preparation.
- Experience working with vendor accounts and payment reconciliation.
- Experience handling payroll-related accounting activities.
- Experience in a healthcare, professional services, or multi-vendor environment is a plus.
Perks
- Permanent Work From Home
- Leave Credits
- Monetary Allowance
- Annual Bonus
- Weekly Paychecks
- Fixed Weekends Off
- Thriving Company Culture with Complete Autonomy
- Exclusive Specialized Training Programs
- Unlock Your Potential with a Highly Competitive Salary
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Who are we
BizForce is one of the fastest-growing global outsourcing companies in the world, founded in the US in Tucson, Arizona and is now operational in PH!
Our Commitment to delivering high-quality results for our clients and the only way to do that is ensuring a rewarding, respectful and productive experience for our employees. We hold the same values for both our customers and our employees.
