The Accountant Specialist is an important member of the Finance & Accounting team. This role is responsible for maintaining accurate financial records and handling daily accounting activities.
The ideal candidate has strong experience in Accounts Payable (AP), Accounts Receivable (AR), General Ledger (GL), collections, and month-end closing. The candidate should be detail-oriented, organized, independent, and comfortable working in a fast-paced environment.
Key Responsibilities
Accounts Payable (AP)
- Process and review vendor invoices for accuracy, proper coding, and timely payment.
- Perform three-way matching of purchase orders, receiving reports, and invoices.
- Resolve invoice and payment discrepancies.
- Maintain vendor records and respond to vendor payment inquiries.
- Manage weekly and monthly AP payment runs.
- Prepare AP aging reports and reconcile the AP subledger with the general ledger.
Accounts Receivable (AR)
- Prepare and issue customer invoices accurately and on time.
- Monitor outstanding balances and follow up on overdue accounts.
- Apply and reconcile customer payments, credits, and adjustments.
- Prepare AR aging reports and identify high-risk accounts.
- Work with Sales and Operations teams to resolve billing issues and discrepancies.
Collections
- Follow up on overdue accounts through calls, emails, and escalation procedures.
- Maintain collection records and provide regular updates to the Finance Manager.
- Negotiate payment arrangements with overdue customers while maintaining good client relationships.
- Coordinate with legal counsel when necessary for escalated accounts.
- Track and report Days Sales Outstanding (DSO) and other collection metrics.
General Ledger (GL)
- Maintain and reconcile general ledger accounts.
- Prepare journal entries for accruals, prepayments, intercompany transactions, and corrections.
- Perform monthly balance sheet account reconciliations.
- Investigate and resolve discrepancies between subledgers and the general ledger.
- Ensure compliance with GAAP or applicable accounting standards
Month-End Close & Reporting
- Lead and support the month-end closing process.
- Ensure all accounting entries are posted accurately and on time.
- Prepare month-end financial reports, including P&L, balance sheet, and cash flow summaries.
- Analyze actual vs. budget/forecast variances and provide explanations to management.
- Coordinate with internal teams to gather information needed for month-end close.
- Assist with audit and tax filing schedules and supporting documents.
Qualifications & Requirements
Education & Certification
- Bachelor's degree in Accounting, Finance, or a related field.
- CPA, CMA, or equivalent certification is strongly preferred.
Experience
- Minimum of 3-5 years of progressive accounting experience.
- Strong experience in AP, AR, GL, collections, and month-end close.
- Previous experience as a Senior Accountant or Accounting Specialist is required.
- Experience with multi-entity or multi-currency environments is an advantage.
Technical Skills
- Proficiency in ERP systems such as SAP, Oracle, NetSuite, QuickBooks, or Microsoft Dynamics.
- Advanced Microsoft Excel skills, including PivotTables, VLOOKUP/XLOOKUP, and financial modeling.
- Strong understanding of GAAP and general accounting principles.
- Experience preparing and analyzing financial statements and management reports.
Core Competencies
- Strong attention to detail and accuracy.
- Excellent analytical and problem-solving skills.
- Strong organizational and time-management skills.
- Ability to manage multiple deadlines.
- Good written and verbal communication skills.
- Ability to collaborate effectively with different teams.
- Proactive, self-motivated, and able to work independently.
Office Location: Pasig
Work Setup: Hybrid
