Accounting Specialist-Accounts Receivable

Job Summary

The Accounting Specialist – Accounts Receivable is responsible for ensuring the timely and accurate recording, monitoring, collection, and reconciliation of customer accounts. The role involves preparing invoices, monitoring outstanding balances, coordinating with customers and internal departments regarding payments, and maintaining accurate accounts receivable records to support the company's cash flow and financial reporting.

Key Duties and Responsibilities

• Prepare and issue sales invoices, official receipts, debit notes, and credit notes.
• Record and post customer payments accurately in the accounting system.
• Monitor customer accounts and aging reports to ensure timely collection of receivables.
• Follow up outstanding balances through calls, emails, or coordination with the Sales Team.
• Reconcile customer statements and resolve payment discrepancies promptly.
• Prepare Accounts Receivable aging schedules and collection reports.
• Coordinate with Sales, Warehouse, and Customer Service regarding customer billing concerns.
• Verify supporting documents before recording customer transactions.
• Assist in month-end closing by preparing AR schedules and reconciliations.
• Maintain complete and organized customer files and accounting records.
• Support external and internal audits by providing required documentation.
• Perform other accounting-related duties assigned by the Accounting Supervisor or Manager.

Qualifications

• Bachelor's Degree in Accountancy, Accounting Technology, Financial Management, or any related course.
• At least 6 months to 1 year of experience in Accounts Receivable or General Accounting.
• Fresh graduates with relevant internship experience in Accounting are encouraged to apply.
• Knowledge of basic accounting principles and financial reporting.
• Experience using accounting software or ERP systems is an advantage.
• Proficient in Microsoft Excel and other Microsoft Office applications.
• Strong numerical aptitude and attention to detail.
• Good communication and interpersonal skills.
• Able to work independently and meet deadlines.
• Honest, organized, and capable of handling confidential financial information.

Knowledge and Skills

• Accounts Receivable Processing
• Billing and Invoicing
• Collection Monitoring
• Customer Account Reconciliation
• Financial Documentation
• Microsoft Excel
• Accounting Software/ERP Systems
• Report Preparation
• Time Management
• Problem Solving
• Analytical Thinking