Accounting Manager

Accounting Manager (Remote, Philippines) - US CPA Firm - Part-Time to Full-Time

About us

Milks CPA is a growing Texas-based CPA firm serving US small businesses, contractors, nonprofits, and individuals.

The role

You'll oversee accounting for our US clients: bookkeeping review, month-end close, payroll management, sales tax filings, and acting as a trusted client contact, while building the processes that let us scale. The role starts part-time and we expect to move it to full-time quickly. It is remote for now; as we grow, we want this person to help us set up a physical office in the Philippines near where they live and build an on-site/hybrid team.

Responsibilities

- Oversee monthly bookkeeping, bank and credit card reconciliations, and month-end close in QuickBooks Online; review junior staff work before it reaches clients.

- Prepare and review financial statements and management reports under US GAAP, with clear variance explanations.

- Manage payroll end to end in Gusto and QBO Payroll (processing, payroll tax filings, new hires, year-end W-2s), including US certified payroll (WH-347) for prevailing-wage jobs.

- Prepare and file state and local sales tax returns (e.g., Texas Comptroller), track filing calendars and nexus, and reconcile sales tax liabilities.

- Set up and maintain job costing for contractor clients.

- Handle invoicing and AR follow-up, and help automate billing and back-office processes.

- Lead cleanup and catch-up projects (duplicate entries, unreconciled accounts, prior-period corrections).

- Communicate with clients in writing and by video: request documents, explain the numbers, answer questions professionally.

- Manage tasks, deadlines, and client documents in Canopy, and follow engagement scope from Ignition.

- Document SOPs and help train and mentor bookkeepers as the team grows.

- Later, help find and set up a local Philippines office, then hire, train, and lead an on-site team.

Requirements

- Bachelor's degree in accounting; Philippine CPA, US CPA, or ACCA preferred.

- Experienced accounting manager with 7 to 8+ years in accounting.

- Proven track record managing accounting teams (supervising, reviewing, developing staff).

- Hands-on experience with books cleanups and monthly closes.

- Experience managing US payroll and preparing sales tax filings.

- Strong QuickBooks skills (Online and Desktop) plus experience with other ERPs (e.g., Xero, NetSuite, Sage). Gusto, Canopy, or Ignition a plus.

- Able to work independently without supervision when needed, with good judgment and ownership of deadlines.

- Hands-on US GAAP experience serving US clients.

- Excellent written and spoken English; confident talking directly with US business owners.

- Interest in leadership and in helping build a local office and team over time.

- Reliable internet, backup power, and a quiet workspace.

Schedule

- Starts at 20 hours per week.

- Initially US Central Time daytime hours only (night shift in the Philippines).

- May move to a split schedule later as the on-site team grows.

Compensation

- Starts at $865 USD per month for 20 hours/week (about PHP 50,000/month).

- Moves from part-time to full-time quickly as client load grows, with pay increasing to match.

- Path to Office Lead with a pay increase when we open a local office.

How to apply

Send your CV and a short note covering:

1. Your experience with QuickBooks and other ERPs, US GAAP, and US payroll.

2. A cleanup or close project you led.

3. The size of the teams you've managed.

4. Your availability for US Central Time daytime hours.

5. When you could start.

6. The city where you're based, and whether you'd be open to helping set up an office there.