1. Financial Management and Reporting
- Prepare, analyze, and present monthly, quarterly, and annual financial statements (P&L, Balance Sheet, Cash Flow).
- Ensure accurate recording of revenues, including billing for trucking services, fuel surcharges, demurrage, and other charges.
- Monitor cost of operations, such as fuel, repairs, toll fees, and driver allowances.
- Ensure timely reconciliation of bank accounts, fuel cards, and cash advances.
- Develop and maintain budget forecasts and variance analyses.
2. Cost Control and Analysis
- Track and analyze operational costs per truck or per route to identify cost-saving opportunities.
- Monitor fuel consumption, tire expenses, maintenance, and repair costs to ensure efficiency.
- Work with Fleet and Operations departments to align accounting data with actual operational performance.
- Compute and analyze cost per kilometer, cost per trip, and profit margin per client or lane.
3. Billing, Collections, and Payables
- Supervise billing and invoicing for trucking and logistics services.
- Monitor accounts receivable and follow up on overdue payments from clients.
- Oversee accounts payable, ensuring timely payment to suppliers, fuel providers, and drivers.
- Maintain proper documentation for all financial transactions (delivery receipts, trip tickets, billing statements, etc.).
4. Compliance and Audit
- Ensure compliance with BIR, SSS, PhilHealth, Pag-IBIG, and local government requirements.
- Manage tax filings, VAT, EWT, and income tax returns.
- Ensure adherence to company policies and internal control systems.
5. Cash Flow and Treasury Management
- Manage cash flow to ensure availability of funds for operations (fuel, toll, repairs, payroll).
- Implement cash advance and liquidation policies for drivers and operations staff.
- Monitor petty cash, collections, and deposits daily.
6. Leadership and Coordination
- Coordinate with Operations, Fleet Maintenance, and HR for expense validation and reporting.
- Present financial performance reports and insights to top management for decision-making.
7. Systems and Process Improvement
- Implement or enhance accounting systems suited for logistics operations.
- Develop standard operating procedures (SOPs) for financial documentation, billing, and collections.
- Continuously improve reporting accuracy and turnaround time.
QUALIFICATIONS
- Bachelor's Degree in Accountancy, Finance, or any related field; CPA is an advantage.
- Minimum of 5 years of progressive experience in accounting or finance, with at least 2 years in a managerial or supervisory role.
- Experience in the trucking, logistics, transportation, freight forwarding, or customs brokerage industry is highly preferred.
- Strong knowledge of financial reporting, budgeting, taxation, cash flow management, and Philippine accounting standards.
- Proficient in Microsoft Office, particularly Excel, and accounting/ERP systems.
- Excellent analytical, organizational, leadership, and communication skills.
- High level of integrity, attention to detail, and ability to manage multiple priorities in a fast-paced environment.
