Accounting Generalist

We are seeking a detail-oriented and highly organized Accounting Generalist to join our Finance Operations team. This role ensures that financial processes are executed efficiently, accurately, and in alignment with departmental goals.

The Accounting Generalist will manage a variety of accounting tasks, including expense processing, time sheet verification, and invoice organization. The position requires strong analytical skills, attention to detail, and the ability to handle multiple workflows across billing, vendor management, compliance, and reporting.

You will collaborate closely with internal teams, consultants, and vendors to maintain smooth financial operations and meet deadlines. Additionally, you will coordinate with internal departments to gather necessary information and ensure compliance with established accounting policies and procedures.

DUTIES AND RESPONSIBILITIES

Timekeeping & Payroll Support

• Validate and enter employee hours into the payroll system for accurate and timely processing.

• Maintain detailed records of payroll earnings, deductions, and adjustments for compliance.

• Organize and distribute payroll reports while ensuring confidentiality.

• ADP Maintenance

• Collect consultant hours and vendor invoices for processing.

• Manage approval of workflows for timesheets and expenses.

• Maintain vendor profiles and contact information.

• Assist in 1099 preparation and year-end reporting.

• Download and save ADP Workforce Now & Deel reports.

• Manage HSA administration through Optum as needed.

State Tax Notice Support

• Monitor and track incoming state tax notices.

• Maintain organized records for audit and compliance.

• Monitor Smart Compliance reports for Tax IDs and filing compliance.

• Assist with WA L&I quarterly filings and other state-level requirements.

Accounts Payable Support

• Maintain and update vendor management system (VMS) and folders for accurate payment validation.

• Add vendor bills to accounting software and shared drives.

Software Maintenance

• Maintain organized documentation for audits and compliance.

• Support data entry and validation for accuracy in financial systems.

Accounts Receivable Support

• Finalize expense reports and upload them to Salesforce.

• Validate data in Fieldglass for compliance.

• Review contracts for billing terms and conditions.

• Prepare and update billing schedules, breakdowns, and reconciliations.

• Reconcile incoming payments and maintain payment update reports.

• Perform overdue follow-ups with vendors or internal teams.

Other Tasks

• Assist in day-to-day accounting operations and data entry.

• Ensure adherence to company policies, GAAP/IFRS standards, and regulatory requirements.

• Organize financial documents in OneDrive and applicable software.

• Handle problem-solving, research, and employee inquiries.

• Perform additional tasks as assigned.

POSITION TYPE / EXPECTED HOURS OF WORK

Full-time, Monday through Friday, 8:30 a.m. to 5:00 p.m. EST. Occasional long hours and weekend work may be required.

Key Qualifications:

• Proficiency in accounting software, spreadsheets, and standard office tools.

• Strong organizational and multitasking abilities.

• Accuracy and attention to detail in all financial processes.

This is an excellent opportunity for someone who thrives in a fast-paced environment and enjoys working across multiple functions to support operational success.

EDUCATION & EXPERIENCE

• Bachelor's degree in accounting, Finance, Business Administration, or equivalent.

• Minimum of 1 year of experience in an accounting environment.

• Proficiency in Microsoft Office (Excel required).

• Experience with accounting and payroll tools such as ADP, Deel, QuickBooks, Salesforce, Harvest, Ramp, Fieldglass, etc.

SKILLS & QUALITIES

• Communication: Clear, concise business English for reports and correspondence.

• Resilience: Ability to manage changing priorities and heavy workloads.

• Decision-Making: Strong judgment and problem-solving skills.

• Interpersonal Skills: Comfortable working with diverse internal and external stakeholders.

• Organizational Skills: Ability to manage multiple priorities effectively.

• Teamwork: Collaborative approach to achieving departmental goals.

• Process-Oriented: Adherence to established systems and compliance standards.

• Attention to Detail: Essential for accuracy and meeting deadlines.

WORK ENVIRONMENT / TRAVEL

Remote work model using standard office equipment. No travel is required. A background check is required.

PHYSICAL DEMANDS

Occasionally standing, walking, sitting, and lifting to 20 pounds.