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infomax systems solutions and services, inc.

Accounting Associate

infomax systems solutions and services, inc.
Philippines
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  • Posted 14 hours ago
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Job Description

  • Billing and Collection Management
  • Invoice Processing: Review, print, and distribute sales invoices to clients via email, messenger, or courier
  • Document Validation: Ensure all billings are supported by a Bill of Materials (BOM), Deal Registration, Client Purchase Order (PO) or Signed Proposal, Contract, or Milestone Sign-off
  • Accounts Receivable (AR): Maintain the AR schedule and provide regular reports to the Accounting Lead
  • Collection Follow-up: Coordinate with Sales and Clients for updated ARs. Monitor Bank of the Philippine Islands (BPI) credits and match payments against outstanding invoices
  • Receipting: Issue and scan Official Receipts (OR) to clients
  • Conflict Resolution: Liaise with Sales to resolve billing issues and ensure prompt payment
  • Tax Compliance: Collect, reconcile, and monitor Bureau of Internal Revenue (BIR) Form 2307 from clients on a monthly and quarterly basis
  • Disbursements and Payables
  • PO: Prepare and review POs for principals and suppliers. Ensure accuracy against BOM and quotations, validating applicable Value Added Tax (VAT) and Royalty Taxes.
  • Bank Transactions: Prepare Telegraphic Transfer forms and dollar purchase applications for foreign principals
  • Submit documents for endorsement to the President and coordinate bank processing via messenger (12pm cut-off)
  • Handle Managers Check applications for business permits and taxes
  • Payment Processing: Prepare supplier payments, journal entries, and Bizlink uploads for Accounting Lead review
  • Accounts Payable (AP): Maintain AP aging reports, send proofs of payment to suppliers, and follow-up on their OR
  • Tax Issuance: Prepare and distribute BIR Form 2307 to suppliers
  • General Accounting and Financial Reporting
  • Voucher Preparation: Generate transaction vouchers for monthly Financial Statement (FS) closing (Accruals, Reversals, Bank Interest, and Bizlink charges)
  • Employee Claims: Collate and review employee liquidation and reimbursement reports for company policy compliance. Submit summaries for payroll endorsement
  • External Coordination: Transmit financial documents (Check Vouchers, Sales Invoice (SI), OR, and Petty Cash reports) to outsourced accountants
  • QuickBooks (QB) Management: Coordinate with outsourced partners regarding QB transaction entries, BPI references, and Summary Alphalist of Withholding Taxes (SAWT) preparation.
  • Administrative and Statutory Support
  • Forms Maintenance: Manage the inventory of BIR pre-printed booklets (SI and OR) and internal templates (Liquidation, Reimbursement, and Purchase Request (PR)). Coordinate with BIR-accredited printers for replenishment
  • Audit Readiness: Scan and organize documents for internal retention, BIR audits, and external financial audits
  • Special Projects: Undertake ad-hoc accounting tasks and internal projects as assigned by the management

More Info

Job Type:
Permanent Job
Industry:
Other
Function:
Accounting
Employment Type:
Full time

Job ID: 151469667

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Last Updated: 22-07-2026 07:50:56 PM
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