Key Responsibilities Include But Are Not Limited To
Invoice Management and Processing
Review, verify, and process vendor invoices and supporting documentation for accuracy, completeness, and proper authorization as well as the cash advances and budget allocation requests of staff.
Aligns invoices to purchase orders and receiving documents
Assimilates invoice data into the accounting system for payment processing.
Tag and use appropriate authorization and coding for all invoices, internal cash advances, and payment requests
Payment Processing and Management
Prepare, schedule, and process payment checks and electronic bank payments and transfers.
Maintain and monitor payment schedules to ensure timely disbursements and avoid late fees.
Address and resolve discrepancies or payment inquiries from vendors/suppliers and internal stakeholders.
Process company payroll and relevant transactions alongside the HR and Audit teams
Reconciliation and Reporting
Reconcile vendor/supplier statements to ensure accounts are accurate and up to date.
Maintain detailed records of transactions and reconciliations.
Assist in month-end and year-end closing by reconciling accounts payable records
Generate and maintain aging reports and payment activity summaries.
Compliance
Collaborates, contributes and maintains accurate invoice, payment, and reconciliation records.
Ensure compliance with all company policies, financial regulations, statutory and tax reporting requirements
Monitor the issuance of checks for the proper safekeeping and accounting
Collaborate with auditors to support internal and external audit requests for documentation and information to ensure accuracy and compliance.
Professional Growth
Identify and implement opportunities for process automation and efficiency improvements within the workflow and implement best practices.
Keep up to date on changes in accounting regulations, emerging ways, means and best practices in Finance and Accounting.
Utilize AP automation tools, software and systems to streamline processes, enhance accuracy and reliability
Collaborate with the finance team to streamline workflows and enhance efficiency.
Minimum Qualifications
Qualifications & Skills:
Bachelor's degree in accounting, Finance, Economics, or related field
Minimum 3 years of experience in Accounting / Finance
Experience in Accounting/Finance in the E-commerce and Retail industry is a big plus
CPA license or certification is a big plus
Experience in GAAP and other accounting principles and practices, knowledgeable in relevant laws, corporate, regulatory/statutory government compliances, particularly in AP Management
Familiarity with AP automation tools and digital platforms (SAP)
Has experience in generating financial reports with accuracy to maintain relevant data and tracking
Advanced Microsoft Excel/Google Office skills, including data analysis and pivot tables
Excellent communication and interpersonal skills for effective interaction/transactions
Attention to detail and accuracy in processing invoices and payments
Excellent organizational and time management skills
Ability to work independently and collaboratively in a team environment and at times, under pressure
Upholds strong ethical standards, professional conduct, and makes informed decisions.
