Accounting Associate

• Process vendor invoices accurately while validating supporting documentation, purchase orders, and work order requirements.

• Review invoice details and enter data accurately into ERP and work order systems.

• Reconcile payment discrepancies and resolve invoice-related issues in a timely manner.

• Coordinate with vendors, clients, and internal departments regarding invoice, payment, and account concerns.

• Handle vendor inquiries through phone, email, and communication platforms such as Zoom.

• Monitor and respond to accounts payable inbox inquiries promptly and professionally.

• Maintain accurate vendor records and ensure vendor information is updated within ERP and work order systems.

• Support project- and contract-based accounts payable processing and vendor payment activities.

• Investigate and resolve issues related to invoice processing and payment discrepancies.

• Assist with month-end accounts payable closing activities and reconciliations.

• Maintain organized financial records and supporting documentation for audit and compliance purposes.

• Support accounts payable workflows while ensuring adherence to company policies and financial controls.

• Collaborate with AP Managers, department heads, and internal stakeholders regarding accounts payable operations.

• Perform additional accounting and administrative duties as assigned.