Accounting Assistant

Remote Raven is recruiting a full-time, 100% remote Accounting Assistant on behalf of our client, a well-established, 100% employee-owned commercial electrical construction company in the US Southwest. The role supports day-to-day accounting operations across accounts payable, accounts receivable, and the general ledger: transaction entry, monthly reconciliations, organized recordkeeping, and dependable support through each monthly close.

You will own the daily flow of accounts payable and receivable—entering and coding invoices, running payment cycles, and applying customer payments—and the monthly reconciliations that prove the books are right. You report into the accounting team and work inside Sage 100 and Microsoft 365. This is a role where being dependable, precise, and clear in writing matters more than being flashy: the numbers you enter become the numbers the company manages by.

Key Responsibilities

Accounts Payable

• Enter and code vendor invoices, expense reports, and journal entries accurately and on schedule
• Process accounts payable end to end — vendor setup, routing for approvals, and preparing payment runs
• Respond to vendor inquiries about invoice status and payment timing, keeping answers clear and documented

Accounts Receivable

• Assist with customer invoicing and apply incoming payments against the right open invoices
• Follow up on outstanding receivables with courteous, well-documented collections support as needed

Reconciliations & Month-End Close

• Reconcile bank, credit card, and general ledger accounts every month — and chase real differences rather than forcing them
• Support month-end and year-end close with schedules, accruals, and complete supporting documentation

Records & Reporting

• Maintain organized digital records that are audit-ready at any moment
• Build and update recurring reports and spreadsheets for the finance team in Excel

Required Qualifications

• 2–5 years of accounting, bookkeeping, or accounting support experience
• Hands-on experience with Sage 100, QuickBooks, or a comparable accounting system
• Strong Excel skills, including formulas, pivot tables, and data cleanup
• Proficiency in Microsoft 365 — Excel, Outlook, Teams, SharePoint
• A working understanding of double-entry accounting, AP/AR workflows, and account reconciliations
• Exceptional attention to detail and comfort managing recurring deadlines
• Clear written communication and the discipline to work well remotely

Preferred Qualifications

• Associate's or bachelor's degree in accounting, finance, or a related field
• Experience supporting a construction, trades, or other job-cost environment
• Prior work with US-based clients or on a US-hours schedule

Tools & Software

• Sage 100 (primary accounting platform) — QuickBooks or comparable systems also considered
• Microsoft Excel — formulas, pivot tables, data cleanup
• Microsoft 365 — Outlook, Teams, SharePoint
• Hubstaff (time tracking) and Telegram (recruitment communication)

What Makes You a Great Fit

• You treat accuracy as a personal standard—a mis-keyed amount bothers you until it is fixed.
• When a reconciliation is off by $50, you find the $50. You never plug a difference to move on.
• You say what you did, what is pending, and what is stuck—before anyone has to ask.
• You handle vendor and internal questions with patience and a paper trail.
• Recurring deadlines are a rhythm you keep, not a pressure you dread.
• You take a correction, apply it, and do not need to be told twice.

What We Offer

• Up to $8/hour
• 100% remote work
• Full-time role

We hire for the long haul, so a steady track record of staying and growing always moves you up our list.

To apply:

Ensure your LinkedIn profile and resume are up-to-date and comprehensive (submit a comprehensive resume in English, PDF format), and complete the assessment in this link: [https://assessment.aptiveindex.com/s/tkuRWSbqdjsB]

A quick note on how we will reach you: our recruitment team communicates primarily through Telegram, using the mobile number on your application and resume. Please make sure that number is active and registered on Telegram, since this is where screening and interview scheduling happen. If it is not registered yet, you can set it up right after you apply — it takes only a few minutes and keeps your application moving without delay.

By applying, you consent to being contacted via the contact information provided in your application for recruitment purposes only.

Because of the volume of applications we receive, we're only able to follow up directly with candidates whose experience closely matches this role. If you don't hear from us within 10 days, please know we genuinely appreciate your interest—and we'd welcome your application to future openings that may be a stronger fit. Thank you for considering Remote Raven, and all the best in your search.

A note on scheduling: initial interviews run in US Mountain Standard Time (MST) within a 3:00 AM – 1:00 PM MST window. We know that takes flexibility around the time difference, and we genuinely appreciate it.