Accounting Assistant

Job Summary

Responsible for providing accounting support with primary responsibility for accounts payable processing, verification of operational liquidations, payment preparation, recording of transactions, and assistance in tax compliance and filing. Ensures that financial transactions are properly documented, accurately recorded, and processed in accordance with company policies, accounting standards, and applicable tax regulations.

Key Responsibilities

Accounts Payable

· Process supplier invoices, ensuring compliance with company policies, BIR invoicing requirements, and the Ease of Paying Taxes (EOPT) Act, including the completeness of mandatory invoice details and supporting documents.

· Prepare payment vouchers, verify invoices against purchase orders, contracts, delivery receipts, and other supporting records, and facilitate timely payment of obligations.

· Monitor due dates and outstanding balances, investigate discrepancies, and ensure accurate and updated vendor files.

Operations Liquidation

· Review and validate liquidation reports, cash advance settlements, and supporting documents, ensuring completeness, accuracy, and compliance with company policies, accounting standards, and applicable BIR invoicing requirements and EOPT provisions.

· Reconcile liquidations against cash advances and related records, identify excess cash, shortages, unsupported expenses, and outstanding balances, and coordinate with operations team to resolve discrepancies and incomplete submissions.

· Verify the correctness of related journal entries and expense classifications, monitor outstanding cash advances and unliquidated balances, and ensure accurate recording and timely liquidation of company expenditures.

Tax Compliance and Filing

· Prepare and assist in the filing of tax returns and compliance reports, ensuring timely submission and adherence to applicable tax regulations.

· Review transactions, invoices, and supporting documents for proper tax treatment, including withholding tax, VAT, and other tax obligations, and prepare related schedules, reconciliations, and supporting documentation.

· Ensure the accuracy of tax-related journal entries and records, maintain organized tax filing and payment documentation, and coordinate with relevant personnel and government agencies to address tax compliance requirements and deadlines.

General Accounting Support

· Timely recording of accounting transactions in the accounting system, including the preparation of accruals, depreciation, amortization, prepayments, and other adjusting journal entries, ensuring accuracy and completeness of financial records.

· Perform bank reconciliations and assist in month-end and year-end closing activities, prepare accounting schedules and management reports, and ensure timely resolution of reconciling items and variances.

· Maintain proper filing and safekeeping of accounting, tax, and payment documents, provide support during internal and external audits and perform other accounting, finance, and administrative duties as may be assigned by the Accounting Supervisor or Finance Head.