Regularly check and monitor files uploaded to Google Drive, including Deposit Sales, Attendance, Accounts Receivable, POS Attachments, Manual DSDR, MSDR & Expenses, Purchases, and BIR reports.
Ensure daily updates and accuracy of the files to support timely report generation as requested by management.
Accounts Payables
Verify receipts submitted by purchasing encoders with store records.
Coordinate with suppliers for bi-monthly countering of accounts.
Prepare checks for payments after thorough verification, pairing, and computation of accounts.
Submit prepared checks for review by the supervisor or admin before obtaining final approval from management.
Accounts Receivables
Perform daily checks to ensure Accounts Receivable records are updated.
Reconcile counters received from the Cashier with AR records, preparing necessary reports for sister companies.
Follow a process similar to payables for check preparation after validation.
DSDR Report Checking
Review monthly DSDR reports to ensure accuracy in summaries and completeness of attachments.
Prepare the reports for further auditing by the designated audit team.
BIR Report Verification
At the end of each month, verify BIR reports for completeness and accuracy on Google Drive before submission to Compliance.
Payroll Verification
Confirm and verify all employee leaves, absences, OB, undertime, and tardiness to ensure records align with HR data.
Conduct thorough checks and coordinate with HR for any required adjustments.
Submit verified payroll data for final processing by the payroll officer.
Payroll cut-off is every 10th and 25th of the month.
Expenses Reconciliation
Perform month-end reconciliation of cash and check expenses between store records and office billing.
Ensure balanced accounts before submission to the Accounting Supervisor.
Filing And Documentation
Organize and file paid vouchers and counters after supplier transactions.
Maintain a well-ordered filing system in the stockroom for easy retrieval in case of supplier inquiries.
