Accounting & Administrative Support Specialist
Job Type: Full-Time
Work Hours: Monday to Friday, 7:00 AM to 3:30 PM Central Time, with a 30-minute break
Salary: $1,200 per month
Job Overview:
We are seeking a detail-oriented and highly resourceful Accounting & Administrative Support Specialist to support day-to-day financial operations and administrative functions. This role requires a solid accounting foundation, familiarity with US financial processes, and the ability to work independently in a fast-paced, dynamic environment. The ideal candidate is organized, proactive, and capable of managing both accounting responsibilities and administrative tasks with a high level of accuracy and efficiency.
Key Responsibilities:
- Perform journal entries and postings in Sage 100
- Manage and file sales tax returns across multiple US states
- Conduct monthly bank reconciliations to ensure accurate financial records
- Monitor and maintain accounts receivable aging reports
- Follow up with customers regarding outstanding payments
- Coordinate and manage travel bookings for the sales team (flights, hotels, itineraries)
- Conduct online research as needed to support accounting and administrative tasks
- Ensure accuracy, compliance, and timely completion of all assigned tasks
Required Skills & Qualifications:
- Proven experience in accounting, bookkeeping, or a related role
- Hands-on experience with Sage 100 (required)
- Strong understanding of US accounting processes, including sales tax filing
- Familiarity with US geography (states and regions)
- Experience supporting US-based businesses or clients is an advantage
- Background in accounts receivable, collections, or financial reporting is preferred
- Experience with travel coordination or administrative support is a plus
- Excellent attention to detail and organizational skills
- Strong analytical and problem-solving abilities
- Proficient in web research and data gathering
- Strong written and verbal English communication skills
- Ability to work independently and manage multiple tasks efficiently
