Accounts Receivable (AR)
- Prepare and issue customer invoices accurately and on time.
- Record daily sales, collections, and deposits from multiple channels, including in-store sales, delivery platforms, and online payments.
- Monitor aging accounts, follow up on overdue balances, and coordinate with operations or sales teams for resolution.
- Perform monthly reconciliations of accounts receivable balances against customer subsidiary ledgers.
Accounts Payable (AP)
- Review and validate supplier invoices against purchase orders, delivery receipts, and contractual terms.
- Process vendor payments in accordance with agreed credit terms and the approved authorization matrix.
- Maintain accurate and up-to-date supplier records and monitor payment schedules.
- Reconcile accounts payable balances with supplier statements and resolve any discrepancies.
Inventory & Cost Accounting
- Record and monitor all inventory transactions, including receipts, transfers, spoilage, and wastage.
- Conduct regular inventory counts (spot checks and periodic physical counts) and reconcile results with system records.
- Track cost of goods sold (COGS) and ensure accurate costing of raw materials, packaging, and finished goods.
- Prepare variance analyses comparing standard and actual costs to support pricing and profitability assessments.
- Support pricing strategies and cost-reduction initiatives.
- Maintain accurate cost standards and bills of materials (BOM).
- Ensure proper valuation and reporting of inventory.
- Perform month-end, quarter-end, and year-end inventory counts.
Cash & General Accounting
- Manage petty cash replenishments and ensure proper liquidation of cash advances.
- Record cash transactions accurately, including deposits, withdrawals, and inter-account transfers.
- Perform monthly bank reconciliations and investigate variances.
- Prepare and post journal entries for routine and adjusting transactions.
- Reconcile general ledger accounts and resolve discrepancies.
- Assist with month-end, quarter-end, and year-end closing activities.
- Analyze financial data and prepare reports for management review.
- Monitor accruals, prepayments, and other adjusting entries.
Financial Reporting
- Assist in the preparation of monthly, quarterly, and annual financial statements, including the Balance Sheet, Income Statement, and Cash Flow Statement.
- Ensure compliance with Philippine Financial Reporting Standards (PFRS).
- Support the Accounting Manager in consolidating reports for group-level reporting as required.
Managerial Reporting
- Prepare management reports such as budget versus actual results, variance analyses, and profitability by store or product line.
- Provide trend analyses on costs and expenses to support management decision-making.
- Work closely with operations, supply chain, and finance teams to deliver accurate and timely financial insights.
Compliance
- Maintain proper documentation and secure filing of accounting records to ensure audit readiness.
- Support compliance with statutory and regulatory requirements, including BIR filings and SSS, PhilHealth, and Pag-IBIG reporting.
- Ensure adherence to company accounting policies and internal control procedures.
Audit Support
- Prepare schedules, reconciliations, and supporting documents for internal and external audits.
- Respond to audit inquiries promptly and assist in implementing audit recommendations.
Continuous Improvement
- Identify opportunities to improve accounting processes and reduce manual workloads.
- Recommend enhancements to internal controls and reporting accuracy.
- Support the implementation or enhancement of accounting systems or ERP solutions.
Qualifications
- Bachelor's degree in Accountancy, Finance, or a related field.
- At least one (1) year of relevant experience in accounts receivable, accounts payable, inventory and cost accounting, cash management, general accounting, and financial reporting.
- Experience in the F&B, retail, or other fast-paced industries is an advantage.
- Knowledge of Philippine taxation, statutory reporting, and BIR compliance is preferred.
- Proficiency in Google Workspace (especially Sheets); familiarity with accounting software or ERP systems is a plus.
- Strong analytical, organizational, and time-management skills.
- High attention to detail, accuracy, and ability to meet tight deadlines.
- Strong team orientation with effective communication and interpersonal skills.
