The Accounts Payable (AP) Specialist will support the finance department by managing vendor invoices, payments, and reconciliations on a project basis.
Key Responsibilities
- Review and process vendor invoices for accuracy and compliance with company policies
- Match invoices to purchase orders and receive documents
- Ensure timely and accurate payment of invoices
- Maintain vendor records and update payment terms as needed
- Reconcile AP ledger accounts and resolve discrepancies
- Assist with month-end and year-end closing processes related to AP
- Communicate with vendors regarding payment status and resolve inquiries
- Support audits by providing documentation and explanations as required
- Collaborate with internal departments to ensure proper coding and approval of invoices
- Review purchase orders, statements, and invoices to verify amounts owed
- Confirms internal approval of vendor invoices
- Record company credit card expenditures, employee expenses, and complete reconciliations
- Written and verbal communication with vendors to manage accounts, both internal and external
- Assistance in processing ACHs and checks
- Ensure financial records are maintained in compliance with accepted policies and procedures, including document storage for reports and working papers
- Participates in monthly close process. Reviews and prepares account reconciliations to ensure they accurately reflect the account's balance in a timely manner
Deliverables
- Weekly invoice processing reports
- Monthly AP reconciliation summaries
- Documentation for audit and compliance purposes
- Timely resolution of vendor inquiries and discrepancies
- Other duties as assigned
Requirements
- Proven experience in accounts payable or general accounting, or a BA in Accounting
- Minimum 1 year of experience in Accounts Payable or/and Accounting
- Familiarity with accounting software (e.g., SageIntact, SAP, other)
- Strong attention to detail and organizational skills
- Ability to work independently and manage time effectively
- Excellent communication skills
- Attention to detail
- Knowledge of accounting practices, procedures and generally accepted accounting principles
- Skill in performing detailed numerical computations
- Skill in both verbal and written communication. Ability to perform well in a team environment, including sharing information and assisting others with close and reporting duties to meet monthly deadlines
- Courage to report issues and offer analysis of the issues and possible solutions
- Ability to offer helpful suggestions to improve overall efficiency and effectiveness
- Skill in the use of computer hardware and software
- Willing to work night shift
