About The Role
We are looking for an Assistant Controller / Controller to oversee our accounting operations, manage our outsourced accounting partner, lead the completion of our 2025 financial audit, and drive the transition from QuickBooks to a modern ERP system. Reporting directly to the VP of Finance, you will be the key pillar of Vitable's accounting department. Although you will not be handling bookkeeping tasks personally, you will supervise the responsible team, ensuring high-quality output, enforcing financial controls, and building a scalable financial infrastructure.
Responsibilities
- Act as Vitable's primary accounting leader, managing our accounting partner firm and guaranteeing the accuracy and integrity of all financial reporting
- Serve as the main point of contact for our financial audit, handling the PBC list, ensuring workpaper quality, and maintaining strong relationships with auditors to successfully complete the 2025 audit
- Supervise the monthly close process in collaboration with Graphite, reviewing journal entries, account reconciliations, and financial statements
- Implement and maintain controls over health plan fund movements (including PC and TPA disbursements), vendor payments, and third-party invoice reviews
- Lead the assessment and selection of a next-generation ERP system (such as NetSuite or Sage Intacct) and manage the migration from QuickBooks
- Prepare and deliver monthly financial reporting packages to the VP of Finance for review by leadership and the board
- Develop and document internal controls, accounting policies, and standard operating procedures that support business growth
- Coordinate with external tax advisors on federal and state tax filings
- Identify workflow inefficiencies or gaps within finance processes proactively. Propose and implement solutions, whether automating spreadsheets, adjusting QuickBooks processes, or creating new reports to enhance efficiency, accuracy, and service quality in finance operations
Qualifications
- Education: A Bachelor's degree in Finance, Accounting, or a related field is preferred, or equivalent practical experience
- Over 8 years of progressive accounting experience, including at least 2 years in a senior accounting, assistant controller, or controller role
- Strong knowledge of US GAAP, including month-end closing procedures, reconciliations, and financial statement preparation
- Proven experience managing external audit relationships, including PBC coordination, workpaper preparation, and auditor communication
- Experience collaborating with outsourced or fractional accounting teams
- Familiarity with ERP selection and implementation (e.g., NetSuite, Sage Intacct, or similar platforms)
- Proficiency in QuickBooks Online
- Excellent written English communication skills, as this is a remote role with heavy asynchronous communication
- CPA certification or an equivalent credential is preferred
- A keen eye for detail; meticulous and thorough in tasks such as reconciling accounts or verifying invoices, ensuring accuracy in all financial documentation
- Strong verbal and written English skills to effectively communicate with our U.S. team and occasionally with customers or vendors via email
- A self-motivated approach with a strong sense of accountability for your work, efficient task and time management, consistent deadline adherence, and the ability to maintain high productivity with minimal supervision. You proactively resolve issues and reliably follow through on responsibilities
- Comfortable working in a fast-paced startup environment, adept at managing multiple tasks and adjusting to shifting priorities. Startup experience or handling diverse responsibilities is an asset
- Demonstrates trustworthiness, handling sensitive financial information confidentially, and consistently delivering on commitments—qualities essential in finance
- While your daily work focuses on numbers, you understand that these figures represent real healthcare impacts for our members. We seek someone passionate about supporting Vitable's mission of affordable, accessible care through diligent financial stewardship. Every dollar you oversee contributes to making healthcare more accessible to those in need
Preferred Skills
- Experience in healthcare, benefits, or InsurTech sectors
- Knowledge of health plan fund management, TPA disbursements, or payer accounting
- Familiarity with subscription revenue recognition under ASC 606
- Background in Big 4 or public accounting
- Experience building accounting functions from the ground up in startup or growth-stage companies
This is a full-time, remote contract position based in the Philippines, aligned with U.S. Pacific business hours. Your regular schedule will be Monday to Friday, 9:00 AM to 6:00 PM Pacific Standard Time, which corresponds to 9:00 PM to 6:00 AM Philippine Time (night shift). This timing ensures overlap with daytime working hours in the U.S. (Pacific Time), enabling live collaboration with our U.S.-based team throughout your shift. Some flexibility to occasionally adjust hours is beneficial—such as during audit season (when hours may shift to 7:00 AM to 4:00 PM Pacific Standard Time for better auditor coordination a few times a week) or to accommodate urgent tasks—but generally, the above schedule will be maintained consistently.
