Job Title: Part-Time Executive (Administrative Support)

Employment Type: Part-Time

Schedule: 5 hours per day, Monday to Friday [1pm to 6pm AEDT] or 10AM to 3PM Manila Time

Role Overview

We are seeking a reliable and detail-oriented Part-Time Task Manager to provide administrative support across daily operations. This role focuses on managing communications and schedules efficiently to ensure smooth workflow and timely coordination.

Key Responsibilities

Call Management

Answer, screen, and direct incoming calls professionally
Take accurate messages and ensure timely follow-ups
Handle routine inquiries and escalate urgent matters as needed

Email Management

Monitor and organize inboxes daily
Respond to emails promptly and professionally
Flag priority communications and maintain clear records of correspondence

Calendar Management

Schedule, reschedule, and coordinate appointments and meetings
Manage conflicts and ensure efficient time allocation
Send reminders and maintain up-to-date calendars

General Administrative Support

Maintain organized digital records and documentation
Assist with task tracking and follow-ups
Support team members with administrative coordination as required

Requirements

Proven experience in administrative or virtual assistant roles
Strong communication skills (written and verbal)
Excellent organizational and time-management abilities
High attention to detail and ability to multitask
Proficiency in email platforms, calendar tools, and basic office software
Ability to work independently and maintain confidentiality

Preferred Qualifications

Experience in remote or virtual administrative support
Familiarity with CRM or task management systems

Key Attributes

Proactive and dependable
Professional and responsive
Strong problem-solving mindset

Administrative Assistant

Executive Administrative Assistant