Main Duties And Responsibilities

I. Chemical Regulatory Compliance

Keeps up to date with Philippine chemical regulations and requirements of the Department of Environment and Natural Resources- Environmental Management Bureau (DENR-EMB), Philippine National Police (PNP) and the Philippine Drug Enforcement Agency (PDEA) through regular training, seminars, and workshops

Accomplishes, processes, transacts, and submits all necessary documents needed for PNP and PDEA chemical license applications and renewal
Coordinates with the University Pollution Control Officer regarding regulatory compliance of DENR-EMB-regulated chemicals (Priority Chemical List and Chemical Control Order) and hazardous waste management protocols

Monitors compliance of different University departments and offices with chemical regulatory requirements set by DENR-EMB, PNP and PDEA

Allocates specific amounts of regulated chemicals to specific departments and offices based on their needs, purpose, and activities
Guides departments and offices on the processes and requirements related to acquisition, storage, usage, and disposal of chemicals
Keeps track and maintains a database of chemicals under the care of departments and offices
Handles and addresses chemical regulatory concerns from different stakeholders

Ensures the implementation of a centralized purchasing and payment protocol for government regulated chemicals in collaboration with the Central Purchasing Office and Central Accounting Office for easy monitoring
Ensures that the University is compliant with all chemical regulatory requirements in order to safeguard all signatories of the institution from possible violations and consequences

Ensures that all necessary safety and security requirements needed for proper compliance with the licenses are fulfilled

II. Education Campaign

Assists in the planning, organization, and implementation of chemical regulatory training for SOSE faculty, staff and researchers

Prepares materials and equipment and invites resource speakers
Coordinate with various parties regarding logistics, communication, scheduling, and other requirements related to the regulatory training

Updates SOSE stakeholders on developments in the chemical regulations through various communication channels

III. Fiscal Duties and Responsibilities

Prepares budget for chemical license renewals, certificates, fines, processing, and other matters connected with various regulatory agencies
Handles payment of fees associated with chemical regulatory document processing

IV. Documentation

Maintains documentation for regulated chemicals, and chemical regulatory documents
Prepares reports for SOSE departments, and the SOSE Dean's Office regarding the status of regulated chemicals
Updates and maintains a complete and accurate inventory of regulated chemicals

Declares and tracks the movement of regulated chemicals from purchase to distribution, storage, usage, and eventual disposal
Prepares and submits in a timely fashion semi-annual reports to the PNP and PDEA

V. Performs other work-related tasks as required by the immediate supervisor and authorized representative

Minimum Qualifications

Knowledge, Skills, and Abilities:

Knowledge of Philippine Chemical Regulations: Familiar with the regulations and guidelines including chemical licensing procedures
Technical Savvy: Skilled in using Microsoft Office applications and other related IT tools essential for reports, data analysis, and documentation
Communication Skills: Demonstrates excellent oral and written communication skills for effective interaction with internal and external stakeholders
Basic Accounting Knowledge: Capable of handling basic accounting tasks, including budgeting, payment processing, and fee management related to chemical compliance
Records-Keeping and Time Management: Maintains accurate records and manages time efficiently to meet deadlines and ensure regulatory compliance
Analytical Thinking: Highly detail-oriented with strong analytical skills, ensuring accuracy and thoroughness in tasks related to chemical regulation and safety
Problem and Solution Planning Skills: Identifies potential issues in advance and develops action plans or solutions to address them
Openness: Open to acquiring new knowledge and undergoing training to keep up with evolving chemical regulations and safety standards
Teamwork and Collaboration: Works well within a team, contributing to collaborative efforts and supporting colleagues in achieving regulatory compliance and safety objectives
Interpersonal Skills: Displays strong interpersonal skills, particularly in liaising with government agencies and other stakeholders for regulatory compliance and safety matters
Task Efficiency: Completes assigned tasks efficiently, ensuring that all responsibilities related to chemical compliance and safety are handled with diligence
Physical Fitness: Physically fit to travel to government agencies and perform chemical audits and inspections as required by the position

Education And Experience Requirements

Graduate of any 4-year science degree, preferably BS Chemistry, BS Chemical Technician, BS Chemical Engineering, BS Pharmacy and with corresponding PRC license, or equivalent.
A graduate degree and government certification related to the position would be an advantage but not required
At least 3 years working experience related to chemical laboratories, chemical and hazardous waste management, and Philippine government chemical regulations
Additional experience in laboratory, university, or industrial setting related to the position is preferred but not required
Exposure to international chemical regulations is an advantage but not required

Safety Officer/SO3

Senior Security and Safety Officer

Laboratory Safety and Regulatory Compliance Officer