Job Description

Facilities Coordinator

Role Overview

The Facilities Coordinator provides onsite support and acts as a key partner to Facilities Management in ensuring smooth day-to-day operations. This role is responsible for maintaining building standards, supporting administrative functions, and ensuring client satisfaction through efficient coordination of services and vendors.

Key Responsibilities

Onsite Facilities Support
Support Facilities Management in all facilities-related operations and activities.
Conduct routine site inspections to ensure building systems, processes, and best practices are effectively implemented and maintained.
Identify opportunities for process improvement and cost savings, and provide recommendations to enhance efficiency.
Assist in monitoring and achieving key performance indicators (KPIs) and service level agreements (SLAs).
Administrative & Front Desk Support
Provide administrative support to the facilities team, including documentation and reporting.
Perform front desk duties such as handling inquiries, managing visitor access, and coordinating appointments.
Assist in overseeing basic housekeeping and ensuring workplace cleanliness and organization.
Client & Vendor Coordination
Work closely with clients, suppliers, and vendors onsite to address facility-related concerns and requirements.
Support procurement processes, including sourcing and coordinating vendors and service providers when required.
Ensure clear communication and coordination between stakeholders (e.g., client, JLL admin, vendors).
Health, Safety & Risk Management
Ensure compliance with workplace safety standards and procedures.
Help implement and maintain health and safety programs to ensure a safe working environment.
Support risk management initiatives, including:
Disaster recovery plans
Business continuity planning
Follow established escalation and incident reporting procedures.
Ensure adherence to company policies, guidelines, and compliance standards.

Key Skills & Competencies

Strong organizational and coordination skills
Attention to detail and proactive problem-solving
Good communication and stakeholder management abilities
Basic knowledge of facilities management and safety practices
Ability to manage multiple tasks and prioritize effectively