We are looking for a highly organized and detail-oriented Accounts Payable (AP) Specialist to join our accounting team. This role will oversee the end-to-end AP function, ensuring accurate and timely processing of payments, vendor management, and compliance with internal controls. The ideal candidate will have a strong understanding of vendor credit term applications, credit renewals, payment processing, and AP reporting, with the ability to work independently in a remote setting while collaborating with global teams. This position requires working during the night shift to align with business operations.

Key Responsibilities

Vendor Credit Term Management
Handle new vendor credit term applications, ensuring appropriate documentation and approvals.
Manage the credit renewal process for existing vendors, liaising with suppliers to maintain optimal payment terms.
Conduct vendor financial evaluations to determine appropriate credit terms and mitigate financial risk.
Maintain an up-to-date vendor master database, ensuring accuracy of payment terms and agreements.
Accounts Payable Processing
Process vendor invoices in compliance with company policies and contractual agreements.
Verify invoice accuracy, matching with purchase orders and receipts.
Ensure timely payments to vendors while optimizing cash flow and taking advantage of early payment discounts.
Address and resolve any invoice discrepancies, coordinating with internal teams and vendors.
Payment & Cash Flow Management
Prepare and execute vendor payments via bank transfers, checks, and electronic payment systems.
Manage the AP aging report, ensuring timely payments and preventing overdue balances.
Support cash flow forecasting by providing accurate AP payment schedules.
Ensure proper documentation and approval workflows before processing payments.
Compliance & Documentation
Maintain adherence to internal controls, company policies, and regulatory requirements related to AP.
Support internal and external audits, preparing necessary AP-related reports and documentation.
Reconciliation & Reporting
Perform monthly reconciliations of AP accounts, resolving discrepancies with vendors and internal teams.
Generate AP reports, including aging analysis, payment forecasts, and expense summaries.
Assist in month-end and year-end closing activities, ensuring all payables are accurately recorded.
Process Improvement & Automation
Identify opportunities to enhance AP processes and implement automation tools where applicable.
Streamline vendor payment workflows to improve efficiency and reduce errors.
Work closely with IT and finance teams to optimize the AP system and reporting functionalities.
Cross-Functional Collaboration
Work closely with procurement and operations teams to align vendor payment processes with purchasing activities.
Collaborate with the treasury team to ensure effective cash flow management.
Serve as a key contact for vendors regarding payment status, credit terms, and issue resolution.

Qualifications & Skills

Bachelor's degree in accounting, Finance, or a related field.
Minimum 5 years of experience in accounts payable, finance, or related functions.
Strong knowledge of vendor credit applications, payment processing, and AP best practices.
Experience in handling AP reconciliations, reporting, and financial analysis.
Advanced Excel skills and proficiency in accounting software (SAP, NetSuite, QuickBooks, or similar).
Strong analytical and problem-solving skills to resolve invoice disputes and enhance payment efficiency.
Excellent attention to detail, organizational, and communication skills.
Ability to work independently in a remote setting and collaborate with international teams.
Familiarity with U.S. tax regulations and vendor compliance requirements is a plus.
Willing to work night shift to support global business operations.

Accounts Payable (AP) Specialist ( Night Shift | US Operations)