Pay: $10.00 per hour

Job description:

We are a US-based, multi-brand e-commerce company operating several direct-to-consumer brands.

We are seeking an experienced Part-Time Bookkeeper to manage accounting for three companies using QuickBooks. This role is responsible for keeping all books accurate, up to date, and executive-ready. The ideal candidate is detail-oriented, a fast learner, and able to work independently with minimal oversight, since this role handles sensitive financial and confidential information.

This position will also involve bringing all three companies fully up to date by uploading and reconciling historical receipts, invoices, and transactions from August 2025 through January 2026.

What We're Looking For

High attention to detail and accuracy, with almost no errors slipping through
A fast learner who can pick up our systems and processes with minimal repeated guidance
Someone comfortable working independently and making sound judgment calls without needing constant check-ins on routine tasks
Strong integrity and discretion, given direct access to confidential financial data across multiple companies
Reliable follow-through, communicating proactively when something needs attention rather than waiting to be asked

Key Responsibilities

Bookkeeping & Reconciliation

Upload and categorize receipts and transactions for all three companies
Upload and reconcile historical receipts, invoices, and transactions (Aug 2025–Jan 2026)
Complete monthly bank and credit card reconciliations
Reconcile Bill.com transactions, including vendor bills, invoices, and payments
Reconcile sales across multiple channels, including Shopify, marketplaces, and payment processors
Ensure sales, fees, refunds, and payouts are accurately recorded and matched to bank deposits
Maintain accurate and current general ledger
Perform journal entries (J/E) as needed (accruals, adjustments, corrections)

Financial Reporting & Oversight

Prepare and deliver monthly financial reports for the President, including:
Profit & Loss
Balance Sheet
Cash Flow overview
General Ledger
Update and maintain budget spreadsheets and financial tracking files used for different reports
Ensure financial reports align with budgets and flag variances
Maintain and monitor the balance sheet for accuracy
Provide clear visibility into cash flow trends
Proactively notify leadership when costs increase, expenses spike, or anomalies appear

Executive Support & Communication

Participate in a weekly executive meeting to:
Review reconciliations
Review Bill.com activity and outstanding items
Review sales reconciliation across channels
Review budget vs. actuals and financial trends
Discuss financial status and cash flow
Address questions on current or past transactions
Investigate and resolve discrepancies across QuickBooks, sales platforms, Bill.com, bank records, and budget reports
Ensure leadership has confidence in the accuracy and clarity of financials

Required Qualifications

Proven experience as a Bookkeeper managing multiple companies (3+ years of bookkeeping experience required)
Strong expertise in QuickBooks (Online or Desktop)
Hands-on experience reconciling:
Bill.com invoices, bills, and payments
Multi-channel sales (Shopify, marketplaces, payment processors)
Journal entry (J/E) capability is a must
Experience with bank, credit card, vendor, and revenue reconciliation
Strong understanding of financial statements and the general ledger
High attention to detail and accuracy
Demonstrated ability to work autonomously with confidential financial information
Comfortable working directly with executives
Reliable, organized, and proactive communicator

Preferred Qualifications

Experience supporting e-commerce or subscription-based businesses
Ability to identify cost trends, margin changes, and flag financial risks
Experience cleaning up or catching up historical books
Familiarity with tools such as Shopify, Amazon Seller Central, Stripe, PayPal, Bill.com, Ramp, or similar

Time Commitment & Compensation

32–40 hours per month
Flexible schedule with required attendance at weekly executive check-ins
Compensation commensurate with experience

Part-Time Bookkeeper (QuickBooks Multi-Company)