Responsible for overseeing and managing administrative tasks related to truck fleet operations. The ideal candidate will coordinate maintenance schedules, manage fleet-related documentation, ensure compliance with safety regulations, and support the overall efficiency of the fleet. This role requires strong attention to detail, excellent organizational skills, and a proactive approach to problem-solving.

Key Responsibilities:

Fleet Management Administration:

Maintain accurate records of fleet vehicles, including ownership, registration, and insurance information.
Track and update the maintenance schedules of all fleet vehicles, ensuring they are serviced on time.
Coordinate repairs and inspections with internal and external service providers.

Documentation & Compliance:

Ensure that all fleet-related documents are organized, up to date, and compliant with company policies and regulatory requirements.
Assist with audits, ensuring all documentation is available for inspection.
Ensure that fleet vehicles meet all safety and environmental regulations.

Fleet Reporting & Data Management:

Prepare and maintain reports related to fleet performance, maintenance, and costs.
Analyze fleet data to identify trends and recommend process improvements to reduce costs and improve efficiency.
Provide regular updates to management on fleet status and operational needs.

Fleet Coordination:

Coordinate the allocation of vehicles within the fleet, ensuring the timely availability of trucks for operations.
Assist drivers with vehicle-related queries and concerns, coordinating with the maintenance team as needed.
Communicate with internal teams to ensure smooth operations and resolve any fleet-related issues promptly.

Cost Management:

Monitor and control fleet-related expenses, such as fuel usage, maintenance, and repair costs.
Recommend ways to improve cost efficiency within the fleet.
Assist in the budgeting process for fleet operations and ensure adherence to budget constraints.

Claims Processing:

Review and process trucking-related claims (e.g., cargo damage, liability, accidents).
Verify claim documentation, including bills of lading and incident reports.
Ensure accurate data entry into the claims management system.

Investigation and Analysis:

Conduct thorough investigations into claims to determine liability and validity.
Collaborate with internal teams, drivers, and external partners to gather required information.
Analyze root causes of recurring issues and recommend preventive measures.

Key Competencies:

Detail-oriented with a focus on accuracy and efficiency.
Strong problem-solving abilities and proactive attitude.
Ability to work independently and manage multiple tasks simultaneously.
Excellent interpersonal and communication skills for liaising with drivers, service providers, and internal teams.

QUALIFICATIONS

College graduate preferably in a program in Logistics/Operations
At least 3-5 years of working experience in the related field.
Must be keen in coordinating, scheduling and routing of truck fleet
Preferably with experience in Logistics/E-Commerce operations

Fleet Manager

Fleet Service Manager