Summary

The Paralegal provides advanced legal, regulatory, and administrative support to attorneys within a US-based healthcare organization, with a focus on behavioral health services. This role plays a critical part in supporting contract management, litigation processes, regulatory compliance, and risk mitigation while ensuring adherence to applicable federal and state laws, including healthcare and data privacy regulations.

The position requires strong analytical capability, attention to detail, and the ability to operate independently in a fast-paced, highly regulated environment while collaborating with cross-functional stakeholders and external counsel.

Essential Duties And Responsibilities

Legal Documentation & Contract Management

Draft, review, and manage a wide range of legal documents including contracts, business associate agreements, provider agreements, real estate documents, corporate formation documents, policies, and memoranda
Manage the full contract lifecycle, including intake, drafting, redlining, execution tracking, and renewal/termination monitoring
Maintain organized and compliant legal documentation in accordance with document retention policies

Litigation & Investigations Support

Support litigation activities, including e-discovery, document review, production, and coordination with outside counsel
Assist in managing subpoena requests, including records and employee testimony
Support internal investigations and regulatory inquiries
Assist in trial preparation and case file organization

Legal Hold & Compliance Processes

Manage legal hold processes, including drafting notices, tracking custodians, monitoring compliance, and documenting activities
Conduct audits related to legal holds and ensure accurate release procedures
Support responses to audits, licensing boards, payer investigations, and regulatory agencies

Regulatory & Healthcare Compliance

Assist in ensuring compliance with federal and state healthcare regulations, including HIPAA, HITECH, Medicare/Medicaid, and applicable licensing requirements
Support compliance initiatives related to behavioral health services and accreditation standards (e.g., Joint Commission, CARF)
Assist with policy development and implementation aligned with regulatory requirements

Risk Management & Advisory Support

Identify potential legal and regulatory risks and escalate to attorneys as appropriate
Support incident reporting, investigation follow-ups, and risk mitigation efforts
Provide clear and organized summaries of legal risks, findings, and recommendations

Legal Research & Analysis

Conduct legal research using established tools (e.g., Westlaw, LexisNexis)
Analyze legal information and prepare summaries, memoranda, and position statements
Support attorneys in developing legal strategies and responses

Stakeholder & Cross-Functional Collaboration

Partner with internal departments including operations, compliance, HR, and finance to support legal and regulatory needs
Liaise with external counsel, vendors, and third parties under attorney supervision
Collaborate effectively with US-based teams across time zones

Administrative & Operational Support

Manage calendars, deadlines, and legal filings
Ensure timely submission of documents to courts and regulatory bodies
Prepare reports, presentations, and legal trackers as needed

Required Education And/Or Experience

Associate's Degree in Legal Studies or equivalent required; Bachelor's Degree preferred
Paralegal Certification required
Minimum 4+ years of paralegal experience; 7+ years preferred
Experience in healthcare or behavioral health industry strongly preferred

Technical Skills

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Experience with legal research tools (e.g., Westlaw, LexisNexis)
Familiarity with document management and contract management systems is preferred

CORE COMPETENCIES

Strong understanding of legal procedures, documentation, and regulatory frameworks
Knowledge of HIPAA and data privacy requirements
Excellent analytical and problem-solving skills
Strong written and verbal communication skills
High level of organization and attention to detail
Ability to manage multiple priorities in a fast-paced environment
Ability to work independently with minimal supervision

PROFESSIONAL & ETHICAL STANDARDS

Maintain strict confidentiality and adherence to data privacy requirements, including handling of Protected Health Information (PHI)
Uphold legal ethics and professional responsibility standards at all times6

Additional Eligibility Qualifications

Ability to support US business hours and collaborate across global teams
Demonstrated ability to handle high-volume workload with accuracy and efficiency
Strong interpersonal skills and ability to engage with stakeholders at all levels

Legal Assistant / Paralegal (Monee)

Paralegal