Key Responsibilities

Communications & Content Management

Prepare, edit, and format internal communication materials including presentations, announcements, newsletters, and governance updates.
Maintain and update content on internal communication platforms and intranet portals.
Support the creation and distribution of email communications and release updates.
Perform quality reviews to ensure communications are accurate, consistent, and aligned with internal standards and branding guidelines.
Coordinate with stakeholders to gather content and ensure timely publication of communications.

Administrative & Team Coordination

Manage calendars, meeting schedules, and logistics for senior stakeholders.
Coordinate governance meetings, workshops, and team events, including preparation of meeting materials and documentation.
Track action items and follow up with stakeholders to ensure timely completion.
Maintain team documentation, contact lists, and communication records.
Provide general administrative support to support efficient team operations.

Finance & Operations Support

Process invoices, purchase requests, and payment-related activities in accordance with internal procedures.
Track and maintain records of budgets, expenses, and invoice statuses.
Coordinate with Finance teams to resolve payment or reconciliation issues.
Ensure compliance with procurement, governance, and audit requirements.
Maintain accurate financial documentation and supporting records.

Requirements

Diploma or Degree in Business Administration, Communications, Finance, Marketing, or related disciplines.
0-2 years of experience in communications, administration, operations support, project coordination, or finance administration.
Exposure to banking, wealth management, financial services, or other regulated industries is good to have.
Proficiency in Microsoft Office applications, particularly PowerPoint, Excel, and Word.
Experience creating presentations and managing internal communication materials.
Basic knowledge of HTML, content management systems (CMS), or intranet platforms is good to have.
Excellent organisational and multitasking abilities with excellent attention to detail.
Ability to coordinate across multiple stakeholders and manage competing priorities.
Excellent interpersonal and communication skills.
Proactive, adaptable, and willing to learn new systems and processes.

Jireli Gem Mejia Cabria EA License No.: 02C3423 Personnel Registration No.: R1434374

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