HRIS Development:

Assist in the design, development, and implementation of the HRIS platform, ensuring it meets HR requirements.

Data Management:

Maintain and update HRIS databases to ensure data accuracy and integrity.
Generate reports to support HR decision-making.

HR Automation:

Identify opportunities for automation and implement solutions to streamline HR processes.
Maintain and troubleshoot automated workflows within the HRIS platform.

Database Support:

Manage and optimize HRIS databases, ensuring security and compliance with data protection regulations.

Attendance Management:

Track, record, and validate employee attendance to ensure accurate records for payroll processing working together with Total Rewards Manager.

User Support and Training:

Provide technical support and training for HR staff and end-users of the HRIS platform.
Develop user manuals and address system-related inquiries promptly.
Record instructional videos and provide training to the employees regarding the development of HRIS

Presentation and Media Support:

Assist in preparing presentations, editing videos, and creating posters for HR activities.
Update the organizational chart periodically on the HRIS promptly, company website, and on the office bulletin board with HR Specialist every month.

Additional:

Research and Development in possible features to be added on the platform
Collaborate with Department Heads and Leaders to identify the company's system needs and refine processes for a smoother employee experience.
Conduct scenario-based testing to ensure system usability and reliability.
Provide assistance with HR-related tasks, both within the system and through external processes.
Collaborate with IT to ensure data security and backups.

Qualifications:

Bachelor's Degree in Information Technology, Computer Science, Information Systems, Computer Engineering, or any related IT course
Additional certifications in HRIS, software development, database management, DevOps, or automation are an advantage
At least 2–4 years of relevant experience in HRIS, systems development, IT support, software development, or database administration
Experience working with HR systems, employee databases, attendance systems, or workflow automation is preferred
Experience collaborating with HR teams and non-technical users is an advantage
Proficient in PHP and Vue.js
Basic to intermediate knowledge in SQL and database management
Experience with HTML, CSS, and JavaScript is an advantage, especially for newsletter creation, UI improvements, and internal communications
Familiarity with HRIS platforms, employee management systems, and workflow automation
Knowledge of database structures, system integration, and reporting tools
Exposure to or familiarity with DevOps practices, deployment processes, version control, and system maintenance
Understanding of data privacy, cybersecurity, and backup procedures
Experience troubleshooting technical and system-related issues
Proficient in Microsoft Office, Google Workspace, and reporting tools
Capable of maintaining and improving HRIS features and workflows
Able to support attendance monitoring and payroll-related data accuracy
Experience conducting testing, debugging, and scenario-based system validation
Can collaborate with IT and department leaders to improve employee experience through technology
Knowledgeable in system documentation, user support, and technical training
Strong communication and interpersonal skills
Ability to explain technical concepts to non-technical employees
Experience creating user manuals, recording instructional videos, and conducting system training sessions
Able to assist in presentations, posters, newsletters, and HR-related media materials
Analytical and detail-oriented
Strong problem-solving and troubleshooting skills
Organized and capable of handling confidential employee information
Proactive in identifying automation and process improvement opportunities
Team player with strong collaboration skills
Adaptable and willing to learn new technologies and HR processes
Experience in HR operations or employee systems is an advantage
Familiarity with employee lifecycle processes such as onboarding, attendance, evaluations, and payroll integration
Experience with organizational chart management and employee portals is a plus
Knowledge of system deployment, maintenance, and continuous improvement processes is preferred
Willing to work onsite and coordinate with multiple departments
Able to manage multiple projects and deadlines efficiently
Passionate about improving employee experience through technology and innovation

Human Resources Information System Specialist