The Proposals Coordinator is responsible for preparing, formatting, and producing high-quality tenders, proposals, and marketing collateral that accurately reflect our technical capability and align with brand and compliance requirements. This is a creative–technical hybrid role that bridges business development, engineering, and corporate communications.

The role requires both precision and creativity — combining written and visual communication skills with the ability to interpret technical input and translate it into clear, compliant, and visually engaging client deliverables.

Key Responsibilities

Tender & Proposal Coordination

Compile and format EOIs, tenders, and proposals for engineering and construction projects.
Liaise with engineering, HSE, and commercial teams to gather and refine input.
Ensure accuracy, completeness, and compliance with client submission requirements.
Track submission timelines, coordinate review cycles, and manage version control.
Maintain and update a library of templates, CVs, and project profiles.

Document Production

Ensure consistent use of corporate branding, tone, and document structure across all deliverables.
Format technical and marketing content into clear, professional layouts.
Support preparation of capability statements, project case studies, and team bios.
Graphic Design & Visual Support
Develop simple graphics, icons, and infographics using Canva or Adobe Creative Suite.
Design and format internal and external collateral (e.g., capability decks, case studies, social media images).
Contribute to visual storytelling that enhances technical messaging.

Change Management & Systems Support

Assist with updating BMP (Business Management Process) documents, templates, and visuals as part of IFS system rollout and continuous improvement initiatives.

Key Success Metrics

Quality, clarity, and visual consistency of proposal and tender submissions.
Timely delivery of compliant and client-ready documents.
Positive feedback and satisfaction from internal engineering and BD stakeholders.
Continuous improvement and proactive ownership of templates, libraries, and processes.

Candidate Profile:

Background in proposals coordination, marketing communications, or technical documentation — ideally within engineering, construction, or project delivery environments.
8+ years experience in a similar role
High attention to detail and ability to manage confidential information
Strong writing, editing, and layout skills with a keen eye for design and detail.
High level of organisation, deadline discipline, and comfort working with multiple contributors.
Technically literate — able to interpret engineering content and present it clearly.
Proficient in Microsoft Office, Canva, and/or Adobe Creative Suite.
Collaborative, proactive, and adaptable to changing business priorities.
Strong administrative, compliance, and process management skills
Excellent written and verbal communication skills in English

Optional / Highly Regarded

Experience working with Australian or multinational engineering and project delivery firms.
Familiarity with IFS or other ERP/document management systems.
Exposure to business development or pre-contracts functions.

Why Join Us

Be part of a forward-thinking company that values people and culture.
Opportunity to shape the future of talent strategy and workplace engagement.
Collaborative and supportive team environment.
Competitive salary and benefits package

Proposal Coordinator