Location: Remote

Employment Type: Full-Time

Role Summary

We are looking for a highly organized and proactive Executive Assistant with at least 3 years of solid experience supporting senior executives. This role is ideal for someone who thrives in a fast-paced environment, can manage multiple priorities with minimal supervision, and is confident handling confidential information and executive-level coordination.

The ideal candidate is detail-oriented, resourceful, tech-savvy, and capable of identifying opportunities to improve workflows and operational efficiency through automation and AI tools. Experience supporting US, AU, or international clients is highly preferred.

Key Responsibilities

Manage complex calendars, appointments, and scheduling across multiple time zones
Coordinate meetings, prepare agendas, and take meeting notes when needed
Handle inbox management, email prioritization, and follow-ups on behalf of executives
Arrange travel accommodations, itineraries, and expense reports
Assist with preparing reports, presentations, spreadsheets, and other business documents
Serve as a point of contact between executives and internal/external stakeholders
Track deadlines, action items, and ongoing projects to ensure timely completion
Maintain confidentiality when handling sensitive business and personnel information
Support day-to-day administrative operations and ad hoc executive requests
Optimize and streamline administrative and operational processes to improve efficiency
Identify opportunities to integrate AI and automation tools into daily workflows
Assist in implementing systems, automations, and process improvements across teams
Use AI-powered tools to support scheduling, communication, documentation, research, and task management

Qualifications

At least 3 years of proven experience as an Executive Assistant supporting senior leaders or C-level executives
Experience supporting US, Australian, or international clients/executives
Strong experience in process optimization, workflow management, and administrative efficiency
Familiarity with AI and automation tools such as ChatGPT, Zapier, Notion AI, Calendly, Motion, or similar platforms
Excellent verbal and written English communication skills
Strong organizational and time management abilities
Ability to multitask and work independently in a fast-paced environment
High level of professionalism, discretion, and confidentiality
Proficiency in Google Workspace and/or Microsoft Office Suite
Experience using communication and project management tools such as Slack, Zoom, Asana, Trello, or similar platforms
Strong attention to detail and problem-solving skills
Reliable internet connection and a dedicated remote workspace

Nice To Have

Experience working in a remote or global team environment
Experience building workflows and automations using no-code or low-code platforms
Familiarity with CRM systems and productivity software
Experience handling personal assistant tasks or executive lifestyle management
Background in startups, agencies, or fast-growing companies