Job Title:Office Manager - US Compliance

Work Location: India (Supporting US Operations)

Shift Timing: 1:00 PM 10:00 PM IST (US Business Hours)

Reporting To: US Operations / Finance Lead

Role Summary:

The Office Manager Administration & Compliance will manage administrative, payroll coordination, finance support, insurance administration, and office operations for the US entity. The role ensures adherence to US labor laws, payroll regulations, insurance compliance, and internal controls, while acting as a key coordination point with US teams, vendors, banks, and service providers.

Key Responsibilities:

US Office Administration & Compliance

Oversee day-to-day administrative operations for the US office in compliance with US regulations

Maintain statutory, legal, and compliance documentation for the US entity

Coordinate with legal, HR, and finance partners to ensure compliance with federal and state requirements

Maintain records aligned with US audit, data privacy, and retention standards

Manage executivescalendar, coordinate and schedule important meetings

Payroll & HR Compliance Support

Coordinate US payroll processing with external payroll providers (ADP Payroll)

Ensure payroll inputs comply with FLSA, wage & hour laws, overtime, and state-specific regulations

Maintain payroll records, W-4 documentation, and support W-2 / 1099 coordination

Assist in onboarding and offboarding documentation for US employees and contractors

Support compliance with EEO, I-9, and background verification processes

Finance, Accounting & Internal Controls

Support US accounting processes in alignment with US GAAP

Coordinate with India HR and Accounting team

Process invoices, expense reimbursements, and vendor payments

Coordinate monthly, quarterly, and annual MIS and financial reporting

Maintain documentation required for internal and external audits

Ensure segregation of duties and adherence to internal control frameworks

Banking & Treasury Administration

Coordinate with US banks for account administration, documentation, and reporting

Support payment processing, wire transfers, and reconciliations

Maintain banking compliance records including KYC and authorization documents

Insurance & Benefits Administration

Administer US employee benefits including health, dental, vision, workers compensation, and liability insurance

Coordinate with insurance brokers for policy renewals, enrollments, and claims

Support compliance with ACA reporting requirements

Maintain benefits documentation and employee communications

Project & Stakeholder Coordination

Provide administrative and financial coordination support to US-based projects

Track deliverables, timelines, and approvals across cross-functional teams

Act as a single point of contact for US internal stakeholders during business hours

Skills & Competencies

This reports to company executives, a quick response, turnaround, act quickly, is very important.

Very Strong written and verbal communication skills (US business context)

High integrity, confidentiality, and attention to detail

Ability to work independently across time zones

Strong coordination and vendor management capabilities

Proficiency in MS Excel, payroll systems, and accounting tools

Qualifications & Experience

Bachelor's degree in Commerce, Accounting, Business Administration, or related field

48 years of experience in US office administration, payroll coordination, or finance support

Experience working with US payroll providers and benefits vendors preferred

Prior experience supporting US audits or compliance reviews is a strong advantage

Work Schedule

Shift Timing: 1:00 PM 10:00 PM IST

Flexibility during payroll cycles, audits, and compliance deadlines

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