About Asiacruit

At Asiacruit, we connect top talent with forward-thinking organizations across industries. Our mission is to help businesses grow through smart, strategic, and people-focused solutions. If you enjoy supporting teams, managing office operations, and enabling efficient workflows, we'd love to have you on our team.

Position Overview

The Administrative Assistant will provide day-to-day administrative and clerical support to ensure the smooth operation of the office. This role will assist with scheduling, document preparation, office supplies management, basic bookkeeping support, and front-desk duties. The Administrative Assistant will collaborate with multiple teams and act as a point of contact for internal and external stakeholders.

Key Responsibilities

Office Administration
Manage general office operations, maintain a tidy workspace, and coordinate with building management for facilities needs
Order and track office supplies and equipment; maintain inventory records and reconcile invoices
Coordinate mail, courier services, and office deliveries
Reception and Front-Desk Support
Greet visitors, manage reception area, and handle incoming calls and inquiries professionally
Schedule and prepare meeting rooms, including arranging refreshments and AV setup as needed
Calendar and Travel Coordination
Assist with calendar management for team members, schedule appointments, and coordinate internal meetings
Support travel arrangements, including booking transportation and accommodations and preparing travel itineraries
Document and Records Management
Prepare, format, and proofread documents, presentations, and correspondence
Maintain organized filing systems (electronic and physical) and ensure confidentiality of sensitive information
Basic Financial and Administrative Support
Assist with expense report preparation, invoice processing, and basic bookkeeping tasks as directed
Support purchasing processes and vendor communications
Team Collaboration and Event Support
Collaborate with HR and other departments to support onboarding, office events, and internal communications
Provide ad-hoc administrative support for projects and management requests

Qualifications & Job Requirements

Education & Background

Bachelor's degree or above is preferred; fresh graduates are welcome, and extensive work experience is not required
Possess basic professional knowledge

Experience & Industry Awareness

Previous administrative, clerical, or office support experience is a plus
Knowledge of the new energy industry is an advantage, or willingness to actively learn and quickly familiarize oneself with the industry

Personal & Professional Attributes

Good professional image and temperament
Fluent communication and expression skills
Strong affinity and customer service awareness, as the role involves direct interaction with customers and visitors
Serious, responsible, and proactive work attitude
Good teamwork, cooperation, learning ability, and adaptability
Able to quickly adjust to job requirements

Skills

Strong organizational skills, attention to detail, and ability to manage multiple priorities
Proficient in Microsoft Office (Word, Excel, PowerPoint) and comfortable learning new office software
Good verbal and written communication skills in English; proficiency in local languages is a plus

Work Details

Work Location: Salomague Norte, Bugallon, Pangasinan
Work Schedule: 8:00 AM – 5:00 PM, Monday to Friday
Company Equipment: Provided

Why Join Asiacruit

Opportunity to contribute to a growing organization and support diverse teams across functions
Collaborative work environment with opportunities for skill development and career growth
Competitive compensation and benefits aligned with experience

How To Apply

To apply, please visit https://asiacruit.com or send your resume to [HIDDEN TEXT] with the subject line:

Administrative Assistant – [Your Name]