Department: Support & Leadership

Location: Philippines

Compensation: $7.00 / hour

Description

About the Client
A US-based, digitally native luxury retail brand offers a curated mix of fashion, beauty, and home, plus seasonal trunkshows and editorial-led shopping. The company is fast-paced and highly customer-obsessed, partnering closely across Sales, Client Services, and Creative teams. They prioritize premium service, quality, and innovation while scaling efficient, detail-driven operations.

Why does this role exist
This role exists to provide the Sales team with reliable administrative support that keeps projects organized, communication clear, and deadlines on track. By coordinating schedules, emails, documentation, and follow-ups, the Sales Admin Support will reduce operational friction and ensure timely execution. The role also supports light content and asset needs (primarily via Canva) to align with restructured content workflows and sales communications.

The Impact you'll make

Sales administration and coordination

Coordinate schedules, meetings, and follow-ups for sales initiatives
Track timelines, deliverables, and deadlines; keep owners accountable
Maintain organized records, files, and trackers to support sales processes

Communication and correspondence

Manage timely, clear, and accurate email communication with internal teams and external clients
Draft, proof, and format sales updates and follow-ups
Route inquiries to the right stakeholders and escalate blockers promptly

Content and asset support

Create basic visual assets and simple layouts in Canva to support sales and email/social needs
Prepare or refine sales decks, one-pagers, and lookbooks (light Adobe Suite work preferred)
Maintain file naming, version control, and brand consistency

Data entry and reporting

Enter and update sales data with high accuracy; QA for completeness
Maintain trackers and compile concise daily/weekly summaries
Support list management and light research as needed

Cross-functional support and process improvement

Partner with Sales, Client Services, and Creative to keep projects moving
Work efficiently in a Mac environment and uphold documentation standards
Proactively suggest small process improvements that enhance accuracy and speed

Skills, Knowledge and Expertise

Required:

Proven experience as a Sales Admin or Virtual Assistant supporting a sales function in a fast-paced environment
Strong Canva proficiency for creating basic visual assets
Mac system-oriented; fully comfortable operating in macOS
Excellent written and verbal English communication skills
Strong organization, time management, and deadline reliability with high attention to detail
WFH Set-Up:
- Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
- Internet speed of at least 40MBPS
- Headset with an extended mic that has noise cancellation and a webcam
- Back-up computer and internet connection
- Quiet, dedicated workspace at home

Your Superpowers:

Technical: Canva; basic Adobe Creative Suite (Photoshop/Illustrator/InDesign preferred); email/calendar tools; spreadsheets; accurate data entry; file management on Mac
Soft skills: proactive self-starter; detail-obsessed; strong multitasker; collaborative and professional communicator; adaptable and quality-focused

You should apply if...

You thrive in a fast-paced fashion/retail environment and love keeping many moving parts organized
You enjoy crafting clear emails, managing schedules, and supporting a team to hit deadlines
You're resourceful, take ownership of outcomes, and communicate proactively when priorities shift

What to expect...

Work Setup:

Remote position
Must have a reliable internet connection and a quiet workspace
Required to provide own computer with Intel Core i5 or something similar or higher operating system

Working Hours:

40 hours per week
Monday - Friday, 11:00 am - 7:00 pm Eastern Time

Compensation:

$7 per hour
No benefits package included

Benefits

Sales Admin Support - Freelance, Remote

Social Media & Ad Copy Specialist

Graphic Designer