Duties and Responsibilities:
Accounting (50%)
- Responsible for the accuracy in valuation of raw materials, work in progress, consignment and finished goods inventory for monthly financial reporting purposes (Profit & Loss statement and Balance Sheet)
- Analyze BOM and formulates pricing analysis for all SKU's in identifying the need to recommend price changes
- Calculates the actual monthly COGS for material usage, movements in work in process and finished goods
- Performs variance analysis on the COGS actual against budget and recommends improvement on the noted variances.
- Provides assistance in establishing profitability analysis, margins and net income of Projects/Contracts for execution or executed by the Company.
- Maintains the integrity and accuracy of records in the BOM masterlist data.
- Make sure that established financial policies of the company are properly implemented to ensure operational efficiency
Inventory Management (20%)
- Monitors finished goods inventory and consignment and stock levels, performs regular audits, identifies and reconciles discrepancies to all locations, and ensures compliance with inventory control procedures and policies accross all departments.
- Monitors FG MOQs, quarterly concepts vs pieces sold and trigger replenishment when needed
- Analyze sales trends, customer demands, and market conditions to optimize stock levels using date and present necessary reports for management to make informed decisions, and provide regular updates to management.
- Manages time between admin and on floor responsibilities
- Maintain effective relationships with internal stakeholders including sales, production, procurement and logistics teams.
- Collaborate and communicate effectively to ensure smooth operations across inventory and warehouse, retail sales and merchandising, R&D departments and units
- Empower team members to take ownership of their work and make decisions within their scope of responsibility.
- Foster a sense of autonomy while offering guidance and mentorship when needed.
- Provide an annual sales update per wood type, fast selling, non moving for management review and decision.
- Pricing proposal for the new consignment and outright items and update the price file, retail price file and QuickBooks.
Internal Audit and Projects (30%)
- Ensure accurate tracking and reporting of consignments, outright, assets, accessories stock movements and accurate reporting
- Identify opportunities to improve inventory management processes and implement solutions
- Analyse existing processes, recommend process changes and leverage technology or automation to streamline procedures, continuously evaluate and optimize inventory management practices.
- WIP monitoring and audit
- Annual clearance sale reporting and audit
- Annual inventory coordination and reporting
- Piece rate audit and system development
- Review project quotations
- BOM Spreadsheet
- Other tasks that may be assigned by management
JOB QUALIFICATIONS / SPECIFICATIONS
- Bachelor's degree in business administration, finance, or accounting
- A minimum of 3 years experience in a similar role.
- Working knowledge of inventory management software
- Proficient in microsoft tools, google and inventory management and accounting software
Key Performance Indicators:
- 100% Inventory Accuracy
- Inventory Levels (MOQs)
- Compliance and audit performance
- Monthly internal audit reporting
- Timeliness and accuracy of reports
- Variance analysis of COGS actual vs budget
- Piece rates standardization
- BOM standardization and accuracy
- Contracts, Spaces and MTO quotes reviewed
- Management Dashboard reporting timeliness and accuracy
- Internal audit impact
- WIP
- Compliance to Processes
