Receptionist - BGC - Day shift

How we support the Whole You:
Our benefits are a good reason to come to JLL.
We are committed to hiring the best, most talented people in our industry, and then empowering them with the resources and support to enhance their health, financial and personal well-being. Our underlying benefits philosophy is this: be fair to our people and provide opportunities for those who take advantage of our programs and resources to increase their personal and financial security.
Receptionist - Administrative Services
Duty Timing will be shifting, depended on the requirements. Regular Duty is 8am to 5pm, M to F
What this job involves:
Prioritizing the facilities needs
Working with both the facilities manager and the assistant facilities manager, you'll oversee the facilities day-to-day operations and ensure that all soft services and finance related functions services are covered. Likewise, you'll strive for continuous improvement in the process.
You'll also keep an eye out on the facilities housekeeping supplies and ensure that it has adequate stocks and materials to keep the operations smooth to ensure client facilities operations are continuous. Likewise, you'll manage soft and hard services contracts as approved by clients. The Facilities Coordinator oversees several sites and their team of cleaners and cleaning tasks. He/she supervises the supervisor and team leaders of cleaners to carry out their work. He/she manages work schedule of cleaners and reallocates work to cover absences. He/she ensures all cleaning equipment is complete in accordance to the contract and is safe for use. He/she checks on the stock level of cleaning materials, chemical consumables and housekeeping equipment.
Part of your mandate is to monitor the property's budget, by ensuring that monthly controllable spends per approved annual budget are within approved allocations according to the expense accounts and ledgers. Likewise, you shall ensure that all non-controllable spends are issued client purchase orders (PO) prior start of work or supply of materials, equipment and other needs in compliance to No PO No Work policy. As the person in charge, you'll make sure that there's enough budget to support operations. You'll also see to it that vendor invoice processes comply with standards and vendors comply with the required management of their respective employees such as government mandated remittances on taxes, insurance contributions (i.e., SSS and Philhealth) and other similar requirements. Vendor performance is also within your responsibility in order to monitor the quality of their services to meet or better exceed the Service Level Agreement (SLA) and/or Key Performance Indicators (KPI) and/or Key Results Areas(KRA).
Going above and beyond expectations
Client satisfaction is second nature to the person in charge. In this role, you'll take on difficult issues and seek out opportunities to improve operations. You'll also be constantly in tune with the team to identify productivity savings to meet the required glide path cost savings according to the requirement of the contract. In addition, you'll carry out routine service audits to ensure that the team maintains its overall performance. You'll also create stock reports, meeting minutes and monthly management reports for the clients.
Sound like you To apply you need to have:
Strong knowledge of property operations on soft services and financial management
Playing a key role, the ideal candidate holds a degree in business or accounting management, and at least three to five years experience in facilities management. You must also demonstrate good working knowledge of cleaning chemicals, methods & occupational safety, as well as aptitude in client-centric operations.
Solid background in team management
Are you an adept leader with a proven track record in managing a team Are you capable of effectively rolling out improvement plans Do you possess superior communications and reporting skills If these soft skills are your areas of expertise, then we are more than thrilled to have you aboard.
Location: On-site -Taguig, Philippines
If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements. We're interested in getting to know you and what you bring to the table!
About JLL -
We're JLL-a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That's why we're committed to our purpose to shape the future of real estate for a better world. We're using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we're honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we're headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our .
For additional details please see our career site pages for each country.
For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy .
Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page I want to work for JLL.