Purchasing Specialist (French Speaker)

8 days ago 1 Applied
Job Description

What this position is about - Purpose:

The position is part of the Purchasing Operations and Master Data team with the following key responsibilities: a) Execute the purchasing process for a selection of Market/Factories in scope of the Manila GBS b) Have end-to-end understanding of P2P process and all JSOX and compliance controls c) Provide quality customer service by working closely with all stakeholders d) Find solutions and identify opportunities for process improvements to drive business targets and KPIs e) Support Purchasing & Reporting CPM and TL with regular reviews of documentation to ensure up-dates are reflected in a timely manner. What will you do - Responsibilities:

1) You will perform core service delivery:

  • Ongoing operations: Purchase Request (PR) validation / Purchase Order (PO) creation & modification, Good Receipt - GR/IR follow up, initiate down payment / MyRequest submissions, Vendor creation & Invoice queries management
  • Process high volumes of PR/PO creation into SAP system in line with Policies and Procedures whilst heavily focusing on accuracy
  • Challenge non-compliant documents and address them to end-users whilst still meeting KPI's and SLA's set
  • Organise own workload to meet daily targets and work very closely with the immediate and wider P2P team to provide support when required. Take accountability to make decisions that will support the speed to provide team results.

2) You will contribute to process improvement:
  • Support CPM, TL,and Expert in process and system improvements by proposing optimization, simplification and automation.

3) Ensure control and compliance:
  • Perform the assigned JSOX / operational controls in accordance with the internal documentation
  • Escalate all controls failures and ensure mitigation actions are in place for each failure.

4) Foster teamwork:
  • Handle ad-hoc tasks delegated by the CPM
  • Assist and provide support to other GBS groups within the area of responsibility
  • Take part in local and global projects upon assignment by the CPM
  • Propose process improvements in the area of the responsibility.
Who are we looking for - Requirements:
  • University degree (Business or Finance)
  • Proven experience of working in a Purchasing, Finance / budgeting position
  • Experience in handling Material Master Data specific to spare parts
  • Proven ability to process high volumes with high accuracy to tight / moving deadlines
  • Experience of working with Key Performance Indicators (KPI's) and Service Level Agreements (SLA's)
  • Experience in a Shared Service Centers is a plus
  • Strong command of French and English Language (read, write, speak). Knowledge of languages of the markets within the GBS scope is a plus.
  • Understand Purchase to Pay (P2P) end to end processes
  • Structured with attention to details
  • Customer-centric Strong analytical skills
  • Able to support process improvements initiatives
  • Able to recommend solutions for problems
  • Able to make decisions under pressure, work to tight deadlines
  • Proficient SAP User
  • Proficient Microsoft Excel user
  • Support Team objectives
What's in it for you
  • Be covered with medical insurance upon hiring, with dependent coverage and medicine allowance
  • Receive cash allowances such as meal and transport allowance
  • Flexible working arrangements
  • Have access to over 200 company training
  • Be part of a truly international and diverse company with over 40,000 employees in 130 countries.
  • Experience the culture of an Investors in People certified company
  • Find out why 9 out of 10 employees recommend us to a friend.
  • Understand why 9 out of 10 employees say they feel free to be themselves.




We're JTI, Japan Tobacco International, and we believe in freedom . We think that the possibilities are limitless when you're free to choose. We've spent the last 20 years innovating and creating new and better products for our consumers to choose from . It's how we've grown to be present in 130 countries, and how we've grown from 40 to 4,000+ employees in the Philippines since 2009. But our business isn't just business, our business is our people . Their talent. Their potential. We believe that when they're free to be themselves, to grow, travel and develop, amazing things can happen for our business. That's why our employees, from around the world, choose to be a part of JTI. It's why 9 out of 10 would recommend us to a friend , and why we've been recognized as INVESTORS IN PEOPLE in the Philippines. It's the perfect moment for you to #JoinTheIdea . We're opening our Global Business Service center in the heart of BGC Manila and looking for more than 300 bright minds to join a global multinational with an exciting start-up vibe.

People Also Considered

Career Advice to Find Better