Project Coordinator
About BUA
BUA is a consulting and professional services company that provides market-leading solutions in three primary areas: technology, professional services, and marketing. All solutions are backed by years of experience and commitment to excellence. Operating across industries and geographies as one integrated, multifunctional team, they bring customized cloud solutions and the best of BUA to each client. They partner with clients from the private, public, and not-for-profit sectors in all regions to identify their highest-value needs, address their most critical challenges, and transform their companies.
About the Role
Project Coordinators are responsible for ensuring the schedule, budget and details of a given task are well organized. They communicate with various departments and stakeholders to keep everyone on board about any changes to the project plan. In addition, they organize reporting, plan meetings and provide updates to project managers.
What You'll Do
- Maintaining and monitoring project plans, project schedules, work hours, budgets and expenditures
- Organizing, attending, and participating in stakeholder meetings
- Documenting and following up on important actions and decisions from meetings
- Preparing necessary presentation material for meetings
- Ensuring project deadlines are met
- Determining project changes
- Providing administrative support as needed
- Undertaking project tasks as required
- Developing project strategies
- Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project
- Assess project risks and issues and provides solutions where applicable
- Ensure stakeholder views are managed towards the best solution
- Chair and facilitate meetings where appropriate and distribute minutes to all project team members
- Create a project management calendar for fulfilling each goal and objective
- Finalize project by creating accurate invoices
- Following up on existing invoices for payment status
- Follow up on customer service surveys
- Administrative support for management
- Three years of experience in a related field
- Exceptional verbal, written, and presentation skills
- Ability to work effectively both independently and as part of the team
- Competency in Microsoft applications including Word, Excel, and Outlook
- Knowledge of file management, transcription, and other administrative procedures
- Ability to work on tight deadlines
- Ability to stay calm in tense situations
- Ability to provide timely reports to management twice a day as needed
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